MEETING MINUTES OF THE
LAKE WYNONAH MUNICIPAL AUTHORITY
November 2009

A regular meeting of the Board of The Lake Wynonah Municipal Authority was held on November 17, 2009 at the Lake Wynonah Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.

Board members present at the meeting were Jim Ridderhoff, Tom Nagle, Dennis Scharadin, Jerry Weiss, and Phil Cotroneo. Also in attendance were Mike Stewart (American Water Service), Dave Bright (LWMA Engineer) and LWMA attorney Joe Zerbe.

Jim Ridderhoff called the meeting to order at 6:00 p.m.

Because Joe Zerbe had to leave the meeting early, legal issues were addressed first. Joe said he sent the advertisement for the Authority’s name change to the Pottsville Republican for publication to notify the public of the LWMA’s intent to change the name of the Authority, to extend the existence of the Authority another 50 years, and to name a registered address. He said the articles need to be executed and submitted to the state along with proof of publication. Upon motion by Dennis Scharadin, seconded by Tom Nagle, carried by all, the articles were approved for execution and submission.

Joe also said Jen had asked him to review a proposed contract for the emergency outreach program, and he said he saw no problems with it. He also said the electric procurement agreement will have to be acted on if the Authority wanted to be part of it.

The minutes of the prior meeting were reviewed and accepted by motion of Tom Nagle, seconded by Jerry Weiss, carried by all.

The Treasurer's reports for September and October 2009 were reviewed and accepted by motion of Tom Nagle, seconded by Dennis Scharadin, carried by all.

Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:

In sewage matters: Mike said that only four drive tires for the pump truck were needed rather than the six noted in the report. It was originally thought that six would be needed.

In engineering matters, Dave Bright said he had nothing to report, but he said he was wondering if there were any additional arsenic sampling results. Mike said there wasn’t, but new samples were going to be taken in a few days.

Upon motion by Dennis Scharadin, seconded by Jerry Weiss, and carried by all, approval was given to sign a contract with Swiftreach Networks to initiate a rapid response system, which is required to be set up by May, 2010.

Upon motion by Dennis Scharadin, seconded by Tom Nagle, and carried by all, it was decided to enter into a contract with On Demand Energy/Direct Energy Business to join a pool to purchase electrical energy at reduced rates. The Authority learned of this particular supplier through the Schuylkill Chamber of Commerce.

The LWMA received a letter from the Lake Wynonah Property Owners’ Association asking if the Authority objected to a sign being erected along the road leading to the back gate. The Board members said they had no objection as long as it didn’t impede the comings and goings of the pump trucks. Jen said she would pass that along to LWPOA Manager, Skip Wilhite.

The preliminary budget for 2010 was prepared by Jim Ridderhoff and distributed to all Board members prior to the meeting. Jim asked that everyone look it over and submit input, if any, before the next meeting in January, 2010.

The Board discussed increases in water and sewage rates, as the Authority could no longer cover day-to-day operations without transferring money from the dwindling reserves. Jim said the increase wouldn’t be enough, and that the rates would have to be increased again next year. It was noted that the Authority has not raised rates for at least 13 years, and possibly longer. Upon motion by Jim Ridderhoff, seconded by Phil Cotroneo, and carried by all, the following rate increases will go into effect April 1, 2010:

Dennis noted that there was an article in the newspaper stating that Comcast has bought Blue Mountain Cable. The Board briefly discussed how that might affect the contract the LWMA has with Blue Mountain Cable in regard to their equipment situated in Buffalo Cove, but took a wait-and-see approach.

It was also noted that all the LWMA’s forms, policies, and procedures would have to be updated to reflect the name change of the Authority when it happens.

There being no further business, Dennis Scharadin motioned for adjournment, and Phil Cotroneo seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 7:17 p.m.

Meeting minutes were taken and prepared by Jennifer Hoy.

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