MEETING MINUTES OF THE
LAKE WYNONAH MUNICIPAL AUTHORITY
A regular meeting of the Board of The Lake Wynonah Municipal Authority was held on November 21, 2006 at the Lake Wynonah Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Jim Ridderhoff, Joe Chicora, Walter Jaros, and Dennis Scharadin. Also in attendance were Mike Stewart (American Water Service), Dave Bright (LWMA Engineer), and LWMA attorney Joe Zerbe.
Jim Ridderhoff called the meeting to order at 6:00 p.m.
The minutes of the prior meeting were reviewed and accepted by motion of Walter Jaros, seconded by Dennis Scharadin, carried by all.
The Treasurer's reports for September and October 2006 were reviewed and accepted by motion of Joe Chicora, seconded by Dennis Scharadin, carried by all.
Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:
In sewage matters:
- Well #2 tested above the new Maximum Contaminant Level (MCL) for Arsenic at 15 ppb (parts per billion); the new MCL is now at 10 ppb. The well had been offline for several weeks at the time of the testing and will not be used until the Board decides whether or not to treat the well for Arsenic. One option, which will require a permit amendment, would be to blend the water at Well #2 with another well. This would require extensive pipeline work. Another option would be to abandon the well entirely. Quarterly testing will be required unless the well is abandoned.
- Dave Bonkovich has been contacted to plan for a very thorough leak detection survey in March or April to minimize water loss.
- Treatment is being planned for Well #1. A phosphate well cleaning product will be used early in 2007 to improve the well capacity and to avoid pumping air into the system at full well production.
Mike said that there are still problems with the fence not closing properly when it rains. Joe Chicora suggested getting another sensor with a stronger electronic eye, or try using a larger reflector. Mike said the current reflector does look a bit small. Joe told Mike to try a larger reflector first.
- Both pump trucks are operational.
- Normal operations continue.
- A rain shield was ordered for the automatic gate at the wastewater plant. This should alleviate the problem with the gate not closing at times during a rainstorm.
- The area around the new gate was graded in order to facilitate snow removal and to keep the gate functional during the winter weather.
- New hose fittings were purchased to replace worn ones for our primary pump truck.
Dennis asked why the daily water production was higher in October than in September after leak detection was performed. Joe Chicora said there was a major leak in October that caused production to rise. Joe also said he was at the scene of the leak and that the repairs were performed at night in an area that was hard for oncoming cars to see, making the situation dangerous. He told Mike to get some good battery operated reflectors for leaks repaired after dark.
Dave Bright said that a base plan for Well #8 had been prepared to work from, and had begun work on the application to be submitted to the PA DEP and the Delaware River Basin Commission (DRBC). He distributed a copy of a preliminary sketch of the layout for the building, driveway, and piping that would be on site. He said the designers will try to minimize the amount of grading that needs to be done to construct the building. In prior discussions, the size of the proposed building was estimated to measure 20’ x 24’. The slope of the driveway will also be minimized if possible. The water treatment area, which will include piping, will take up a small portion of the building. Jim Ridderhoff asked the purpose of the area of the building that won’t be used for water treatment. Joe Chicora said it would be used for storing equipment that is now left out in the elements, such as the snow plow. Dave said the Board needs to think about the architectural design of the building in addition to the final size.
Walter asked if the existing piping along Indian Drive is adequate for connecting the new well to the water system. Dave said that the piping is adequate.
Upon motion by Dennis Scharadin, seconded by Walter Jaros, and carried by all, approval was given to Dave Bright (and SSM) to proceed with the building specifications for the new well, and to prepare all applications necessary to obtain approval to put the new well online. The Board then discussed a design for the well building, but did not come to any final decision. All agreed, though, that it should be architecturally pleasing.
Dennis asked if the missing hydrant road markers had been painted, and if those needing repainting had been done. Mike said the missing ones had been painted, along with those that had faded badly. He said that the markers that were still bright were not done. Mike added that he did a large portion of the painting himself. He also said that markings for the blow-off hydrants at the end of coves would not be painted anymore because they aren’t “real” fire hydrants and they don’t provide a strong enough flow for firefighting use. Dennis told Mike to make sure all the hydrants needing marker paint were done before the weather became too cold for painting.
Joe Zerbe told the Board that he received a letter with a counter offer of $26,000 from the owners (the Smeltzers) of the property for the new well site. The LWMA’s appraisal was $22,000. Upon motion by Joe Chicora, seconded by Walter Jaros, carried by all, the Board gave Joe Zerbe authority to obtain $200,000 worth of title insurance for the well site property (lots 1028/1029 Indian Drive). Upon motion by Dennis Scharadin, seconded by Joe Chicora, carried by all, the Board agreed to pay the Smeltzers their asking price of $26,000 for the well site property, or to pay the Smeltzers $26,000 for the property through a condemnation proceeding if a condemnation is necessary, with both alternatives contingent upon the Smeltzers signing an appropriate agreement of sale. Separate from the property acquisition, Joe Zerbe said other routine legal matters, such as liens and lien satisfactions were handled as well.
Joe Zerbe also talked to the Board about a property that was purchased from tax claim that had a large sum of money owed on it. The property had not been properly researched, and the attorney who handled the transfer did not discover a lien that had been filed some years earlier. He also did not contact the Authority to see if any money was owed. The attorney was asking consideration by the LWMA Board for relief of the monies owed. The Board members did not approve relief of the monies owed, but asked Joe Zerbe to keep them informed of the situation.
Dennis asked if the septic pumping situation at 443 Wynonah Drive had been resolved. Mike told him that everything was finished. Jim asked the results of the septic pumping and inspection. Mike said it passed and that the tank wasn’t nearly as deep as the property owners had claimed.
Mike and Jen examined the outdated Emergency Response Plan in the previous few weeks and updated all information relating to it. Nancy incorporated all updates into the document and redesigned the layout for presentation purposes. The updated document was distributed to all Board members for review. Upon motion by Dennis Scharadin, seconded by Walter Jaros, carried by all, the Board approved and adopted the LWMA’s updated Emergency Response Plan.
The Board received a proposal to purchase lot 2299 from tax claim for $700. The Board did not accept the proposal, but, upon motion by Joe Chicora, seconded by Dennis Scharadin, carried by all, the board said it would accept $900 for the lot. Wayne Bowen, Sewage Enforcement Officer for South Manheim and Wayne Townships, submitted a number of sewage Problem Identification Reports (PIRs) that had been resolved. The LWMA submits the PIRs to Wayne as problems with septics are identified through routine inspections and other means. Wayne is then to follow up on the submissions, as the LWMA has no authority to issue violations or permits for repair. Walter commended Tom Nagle on his efforts to develop a system for reporting and tracking problems, and complimented Nancy for her efforts in implementing and supervising all aspects of the project.
Jim asked about a problem reported at the last meeting which involved the septic system at 2553 Cherokee Drive. The septic system had basically been condemned and had to be replaced. He asked if there was an update on the situation. Mike said that Stanley Fidler had installed a new septic tank on the property. Jim asked Jen if Nancy follows up on the PIRs. Jen told him that Nancy sends cumulative reports to Wayne Bowen and to each township each month. Jim told Jen to ask Nancy to check problem septics on their next 3-year inspection to see if violations and problems have been resolved, or if the initial problems still exist.
Jim prepared and distributed the preliminary budget for 2007 prior to the meeting, and asked that all Board members submit suggestions for change (if any) to Jen in order for him to finalize the figures for acceptance at the next meeting in January, 2007. Walter said that he had looked over the budget, and all figures looked appropriate to him.
As an aside, Tom Nagle stopped by the office earlier in the day and relayed his opinion regarding all topics on the agenda, and all were in agreement with the decisions that had been made by the Board members present at the meeting.
There being no further business, Walter Jaros motioned for adjournment, Dennis Scharadin seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 7:50 p.m.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.