MEETING MINUTES OF THE
LAKE WYNONAH MUNICIPAL AUTHORITY
A regular meeting of the Board of The Lake Wynonah Municipal Authority was held on November 15, 2005 at the Lake Wynonah Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Joe Chicora, Tom Nagle, and Walter Jaros. Also in attendance were Dave Bright (LWMA Engineer), Mike Stewart (Applied Water Management), LWMA attorney Joe Zerbe, Tom Zenker (South Manheim Township Supervisor), and Jim McGovern (New South Manheim Township Supervisor).
The meeting was called to order by Joe Chicora at 6:02 p.m.
The minutes of the prior meeting were reviewed and accepted by motion of Walter Jaros, seconded by Tom Nagle, carried by all.
The Treasurer's reports for September and October 2005 were reviewed and accepted by motion of Tom Nagle, seconded by Walter Jaros, carried by all.
Mike reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. He said that water production has been low and Dave Bright mentioned that it hasn't been this low in 7-1/2 years. Mike said that a significant leak popped up Wednesday of the week before.In water matters, Mike reported that:Jim Ridderhoff, at a previous meeting, had asked Mike to prepare a report regarding which wells had been chemically treated (cleaned), and when they were cleaned. Well #3 was treated in August, 2003 to try to increase capacity and remove sediment. There were also problems with air for a few days when it was first started up. After using the well clean, the air problem on startup was eliminated. The production in Well #3 didn't increase after using the well clean due to a mechanical problem with the pump impeller which was later fixed. Well #6 was cleaned next because of iron bacteria clogging the inside of the piping. Chlorine was used to eliminate the iron every year or two, but the well cleaner worked better and longer than chlorine. The capacity didn't change on Well #6 after the cleaning because there was no problem with capacity to begin with. However, the need for maintenance was reduced after cleaning. Well #1 was then treated because a significant amount of capacity had been lost. After the well cleaner was used, capacity increased and air problems were eliminated. Wells #6 and #1 were treated a few months after Well #3. Mike said the well cleaner worked better than he originally thought it would.
In sewage matters:
- Water consumption is at or below normal levels.
- Both water storage tanks have been pressure washed.
- Hydrant flushing has been postponed until field operations are fully staffed, but spot flushing is being conducted as needed.
- Restoration of leak repair sites from the last series of repairs continues as the ground settles.
- Both pump trucks are operational.
- The front brakes on the white Mack which were "air over hydraulic" have been replaced with full air brakes to reduce problems with the brakes sticking when the truck hasn't been driven for extended periods.
- The white Mack looks good since extensive bodywork has been performed by the LWMA's temporary employee, Frank Hoffecker, who is performing various duties when sewage pumpings are caught up.
- Pumps are now routinely up-to-date with time left over for mowing and landscaping repair.
Joe Chicora asked if the 3-year septic/holding tank pumping cycle was on schedule. Mike said a number of homeowners hadn't complied, and final notices and shut-off notices had been sent. He said all were pumped that were able to be pumped. There are also some that are scheduled for pumping in the next couple of weeks.
Dave Bright said the average water production for September and October, which was just under 200,000 gallons per day, were not that low since 1998. He said there were no months where the monthly average was under 200,000, and added that there was an obvious improvement. He summarized what took place since the last meeting regarding the proposed new well on Indian Drive. The field survey that was done at the end of September confirmed that a well could be drilled on lots 1028 and 1029, and still meet the 100-foot wellhead protection requirement. That meant the well and the protection area would be situated entirely inside the development, and it would not infringe on the Dellock's property at lot 1027. On October 24th, the pre-drilling plan was submitted to Ernest Madichie, DEP hydrogeologist. In anticipation of receiving comments fairly quickly from Mr. Madichie, the LWMA's engineering firm (SSM) prepared the drilling specifications which were ok'd by Joe Zerbe. He asked Joe Chicora if he had anything to add to it. Joe C. said some kind of pipe should be installed to cross over the swale on that road, and he didn't know if it had been addressed or not. He said everything runs downhill in that area and rainwater should be prevented from backing up. Dave said it had not been included, but that he would address it.
Dave said 150 days were initially being allowed for the driller to do the work. He said it probably wouldn't take that long, but to shorten the time allowance might eliminate bidders due to their own backlogs. There was also a question as to whether or not the LWMA would have to do daily testing on the new well (SWIP monitoring). Because the upper part of the well will be double-cased, Mr. Madichie told SSM that the SWIP monitoring would not have to be done. Dave said that he had still not heard from Ernest Madichie at this point, so Dave was still waiting for his comments and official approval of the pre-drilling plan, but he expects to get it. He asked the Board members if they wanted to wait until the next meeting to proceed, or if they wanted to proceed as soon as he gets DEP approval. Joe said it would probably be ok to wait until the next meeting, but the drilling should be done before the spring thaw.
The Board and Dave Bright discussed permitting and placement of a temporary driveway. Joe C. explained how the drill would gain access to the property. Access, drilling, and placement of the well house were discussed. Joe Z. asked about the timeline for the project. Dave said that all drilling and testing would be completed in the 150-day allowance. Joe Z. asked if the 150-day period started with the bid acceptance date. Dave said it would be 150 days from the day the contract was awarded. Joe C. said the process would go faster if a driller could get in on the property by February. He asked Dave to contact some drillers to get an idea of what their lead time is so he can see what kind of time frame will be needed if the contract was awarded in January of 2006.
Joe Zerbe said routine legal services were taken care of such as filing and satisfaction of liens, and bankruptcy questions from Jen. Also, he talked with the owners of the potential well site (the Smeltzers) and the Dellocks, who were in the process of purchasing the adjacent lot. He asked for the Board's permission to talk with the Smelters again to work out a more detailed understanding as to what will take place with the time frame of the drilling project. Joe Z. asked Dave how long the monitoring would take once the test drilling is completed. Dave said the testing would take place fairly quickly. The Board told him to talk with the Smeltzers.
Dennis asked if any action had been taken regarding a request by a homeowner request to consider an offer of $600 for lot 2299. Jen told him that three board members had pre-approved the offer, but that action needed to be taken by the Board. Upon motion by Dennis Scharadin, seconded by Walter Jaros, carried by all, the board approved the offer of $600 for lot 2299 if the interested party is successful in purchasing the property.
Tom Zenker addressed about the Board about the Problem Identification Reports (PIRs) which were submitted to South Manheim Township Sewage Enforcement Officer, Wayne Bowen. He asked if Wayne was completing the PIRs and sending copies back to the LWMA. Jen told him no replies had been received. Mike said he talked to Wayne a few weeks before, and Wayne told him he had most of the PIRs completed and would be sending them to the LWMA shortly, but the LWMA hasn't received any. Tom Z. said he would get in touch with Wayne to speak with him about it and to stress how important the follow-up information is. Tom Z. then introduced Jim McGovern, who will be a new township supervisor at the start of the new year.
There being no further business, Walter Jaros motioned for adjournment, Dennis Scharadin seconded the motion, carried by all. The meeting was adjourned by Joe Chicora at 6:55 p.m.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.