MEETING MINUTES OF THE
LAKE WYNONAH MUNICIPAL AUTHORITY
A regular meeting of the Board of The Lake Wynonah Municipal Authority was held on September 19, 2006 at the Lake Wynonah Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Jim Ridderhoff, Tom Nagle, Walter Jaros, and Dennis Scharadin. Also in attendance were Dave Bright (LWMA Engineer), and LWMA attorney Joe Zerbe.
Jim Ridderhoff called the meeting to order at 6:05 p.m.
The minutes of the prior regular meeting, and the minutes of a special meeting held August 8, 2006, were reviewed and accepted by motion of Tom Nagle, seconded by Dennis Scharadin, carried by all.
The Treasurer's reports for July and August 2006 were reviewed and accepted by motion of Walter Jaros, seconded by Tom Nagle, carried by all.
Dave Bright said he had nothing to report regarding the well project because a simple agreement of sale for the property the well will be developed on had not yet been obtained. At the previous meeting, the Board determined that the project and design would continue to the next stage when the agreement has been obtained. The next step will be to prepare a design and a permit application to be submitted for approval by the PA DEP and the Delaware River Basin Commission (DRBC). Joe Zerbe said he called the owners of the property (the Smeltzers) after the last meeting, but he was having trouble making contact with them. Once he reached them, Mr. Smeltzer told Joe that he wanted to get his own appraisal for the property, just for comparison, and he was in the process of doing so. Mr. Smeltzer hadnít yet had the appraisal as of the meeting. Walter asked Dave about the time frame for completion of the well under normal circumstances. Dave said that when the agreement of sale had been obtained, it would take two to three months for the design to be prepared sufficiently for the purpose of submitting the application to the PA DEP and the DRBC. After that, it could take up to six months or more to get regulatory approval to proceed. Bids would then have to be obtained for the construction. He said it could take until the end of 2007 until the well was online depending upon how fast the PA DEP and the DRBC act.
Dennis noted that the motion at the last meeting specified the $22,000 appraisal as the agreed-upon amount for a simple agreement of sale. He asked if the Board could call a special meeting to approve a different amount if the Smeltzers appraisal was substantially different so as to suggest negotiation. Joe Zerbe said heíll contact the LWMA when he hears from the Smeltzers, and a special meeting could be called for the Board to take action if needed.
Joe Zerbe said that the Shaners had signed the agreement stipulating the solution points agreed upon by both the Shaners and the LWMA regarding their septic pumping and inspection, and reconnection to the water system. Jim Ridderhoff signed the agreement on behalf of the Authority.
Dennis asked if Dave Bonkovich did a full leak system survey because of any particular problem. Jen told him that there were numerous leaks that were repaired, but then others popped up that couldnít be located. Dave was called in to look for those leaks, and a full system survey had been completed by the time he found all of them. Jen said the leaks were repaired and water production was down again. Dave Bright asked Jen if she knew where the leaks were. She said she didnít because Dave Bonkovich reports directly to Mike now, but she thought that most of the leaks were on service lines except the hydrant on Hogan Drive and the large system repair on Sioux Drive caused by the flooding.
A list containing hydrant painting progress was submitted to the Board. Dennis asked if a list of hydrants needing bushes and foliage cut was going to be given to the LWPOA, as it is responsible for keeping the hydrants clear and accessible. He also noted one hydrant that is half buried and has to be dug out. He said that the hydrant markers on the roads definitely have to be repainted. The Board decided it was more important for the hydrant road markers to be restored before the hydrants themselves are painted, and agreed the repainting of the road stencils should be completed before winter. Jim asked if a study had been done to see how long it took to paint one hydrant. Jen said there was not. Tom said a rough idea could be calculated by adding up the time from the time sheets and comparing it against hydrants completed. The Board asked Jen to talk to Mike about whether or not our own personnel could get the stenciling done this year. She said she would talk to Mike about it.
Mike Stewart was not able to attend the meeting, but his written report relating to managerial matters was submitted to the Board prior to the meeting. In water matters, he reported that:
In sewage matters:
- Dave Bonkovich performed a full system survey.
- System repairs have been completed.
- Water production is back down to normal levels. The pool usage at the Lodge was monitored during the summer. Some excess usage was due to watering lawns, especially at new construction sites.
- The cost of repairs for the water main on Sioux Drive that was washed out by the flooding, and the fire hydrant repairs on Hogan Drive, were submitted to FEMA for reimbursement.
A policy for the Writing Off of Uncollectible Accounts was submitted to the Board for approval. Upon motion by Dennis Scharadin, seconded by Tom Nagle, the policy was adopted, carried by all. The policy allows the Board to determine the time frame for uncollectible accounts. It was determined that five years and previous would be the time frame for consideration to start the first cycle of the new policy. The amounts deemed uncollectible are not included in accounts receivable financial reporting; the writing off of uncollectible amounts does not physically eliminate the indebtedness.
- Both pump trucks are operational.
- The old Mack truck required service to the steering box and suspension, and brake adjustment.
- The new Mack required two new drive tires that were purchased at the State authorized price from Kenís tires.
- The fencing has been installed at the wastewater plant and business office, with an automatic gate at the entrance.
- Dave Meyers inspected the control panel for the blowers at the treatment plant when he was on site installing the electric line to the new gate actuator. The controls were in working order but the voltage from PP&L was low. The low voltage caused the motors to pull more amps and heat up more. The higher amperage and the high heat of the summer were causing the blowers to kick out. A fan had been put in the blower room to provide additional airflow over the blower motor. The low voltage was within the tolerance level allowed for PP&L, and was likely due to high demand for electricity in the area from air conditioner use for a period of time.
- Normal operations continue.
It was acknowledged that the 2005 Audit Report has been received from the auditors.
There being no further business, Walter Jaros motioned for adjournment, Tom Nagle seconded the motion, carried by all. The meeting was adjourned by Joe Chicora at 6:45 p.m.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.