MEETING MINUTES OF THE
LAKE WYNONAH MUNICIPAL AUTHORITY
A regular meeting of the Board of The Lake Wynonah Municipal Authority was held on September 21, 2004 at the Lake Wynonah Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Walter Jaros, Tom Nagle, and Dennis Scharadin. Also in attendance were Joe Zerbe (LWMA solicitor), and Tom Zenker (South Manheim Township Supervisor).
The meeting was called to order by Walter Jaros at 6:02 p.m.
The minutes of the prior meeting were reviewed and accepted by motion of Tom Nagle, seconded by Dennis Scharadin, carried by all.
The Treasurer's reports for July and August 2004 were reviewed and accepted by motion of Tom Nagle, seconded by Dennis Scharadin, carried by all.
Mike Stewart was not able to attend the meeting, but in his written report that was distributed prior to the meeting it was noted that:
In water matters:In sewage matters:
- Additional leaks were identified and are being scheduled for repair starting October 4, 2004.
- Service line replacement in high-risk areas for leak prevention will be conducted along with leak repairs in early October.
- Meter reading is in progress.
- Hydrant flushing is complete.Although Dave Bright could not attend the meeting, he contacted the LWMA business office prior to the meeting and related that he had nothing new to report concerning engineering.
- Both pump trucks are operational.
- A new steering tire for the Mack truck was purchased along with two drive tires. The new Mack has required additional frame and suspension repairs and an oil catch muffler is being installed on the vacuum system to eliminate oil dripping during pumps.
- The new PIR forms that are being sent to the SEOs to report septic malfunctions have produced positive results.
Joe Zerbe said a snag developed in the sale of LWMA property scheduled to be sold to Bob Llewellyn. Joe said Bob's Title Insurance Co. was concerned about a particular restriction stated in the 1977 deed issued for the transfer of the property of lot 2118 from Lake Wynonah Utilities, Inc. to the LWMA. Joe asked the Board for permission to have his title insurance company look at the wording in the deed to see if they had a problem with it. He also said that he would have to talk with Bob Llewellyn about it to see if he wanted to pursue that route. The Board gave permission to Joe to talk with his title insurance company if Bob Llewellyn agreed. Jen said she would contact Bob the following morning and ask him to call Joe to speak with him directly about the matter.
Joe also said he received a letter from the Shaners' attorney in regard to working out a solution to having their septic pumped as per LWMA rules and regulations. The Board told Joe to continue as he has been in trying to resolve it. In other legal matters, Joe told the Board about a property Jen asked him about that transferred with a lot of money owed to the Authority that was not paid. Joe said he told Jen that the buyer is responsible for the money owed because the water and sewage bills are lien-able. He told Jen to send them a bill (which she did) and the buyers returned correspondence indicating that they were not going to pay it. Joe suggested that a lien be filed and the Board agreed.
Joe Zerbe said he finalized the resolution to establish the tapping fee. He said the only thing needed is what the actual tapping fee would be. He said that Dave Bright calculated a maximum fee that could be charged at $1,982 and Joe said it could be set anywhere from zero up to the maximum. He said that language was included in the resolution that enabled the LWMA to amend the amount up to the maximum fee at any time. After some discussion, a motion was made by Tom Nagle to set the tapping fee at $1,000 and charge an additional amount for the water meter at cost; the motion was seconded by Dennis Scharadin, and carried by all. The water permit fee would then be the tapping fee plus the actual cost of the meter. The fee is to start immediately.
Joe also told the Board that he had been contacted by lawyers representing land developers who wanted to know if the LWMA would supply water to their development. The property is situated just outside Lake Wynonah. Tom said the LWMA was close to its maximum withdrawal limits at times and he couldn't see that the LWMA could support it. Joe said if the LWMA had a lot of extra capacity it might not be a bad thing to do, but not if withdrawal was close to capacity.
A procedure for collection of delinquent accounts was submitted to the Board for approval. There was already a procedure in effect for notifying delinquent accounts, but there was none in existence outlining when the delinquent accounts were to be addressed. There was a small area in the document that was unclear and corrections were discussed. The final changes were recorded on tape to be referenced for changes to be made in the written procedure. Upon motion by Dennis Scharadin, seconded by Tom Nagle, carried by all, the procedure for collection of delinquent accounts was approved with changes noted.
A proposal for an amount to satisfy past water charges owed on lot 224 was submitted to the Board for consideration. The property is currently in tax claim. Upon motion by Dennis Scharadin, seconded by Tom Nagle, the proposal was accepted as payment in full for the delinquent water charges should the potential buyer be successful in purchasing lot 224 from Tax Claim.
A customer who applied for a water permit in July 2004 asked if the permit fee could be refunded because they said the lot cannot be built on right now. The Board said it could be refunded.
Revision 4 of the LWMA's Sewage Management Plan was submitted to the Board days prior to the meeting for examination and adoption. Upon motion by Dennis Scharadin, seconded by Tom Nagle, carried by all, Revision 4 of the LWMA's Sewage Management Program was approved and adopted as written. A motion was made by Tom Nagle to incorporate Revisions 1 through 4 of the LWMA's Sewage Management program into the main body of the original and rename it Revision 5. The motion was seconded by Dennis Scharadin, carried by all.
Tom Zenker told the Board about a situation at 953 Lonestar Drive in which the property owner wanted to replace the soil on the lot and let it sit for a period of four years before it could be tested again for installation of a septic system. In the interim, the owner wanted permission from South Manheim Township to install a holding tank for septage use until the soil can again be tested. The tank would then be incorporated into a septic system if a septic system was approved. Tom Zenker said that South Manheim Township sent a letter to the PA DEP asking them to either approve it or turn it down and they haven't heard anything yet. The LWMA Board members said they would be greatly surprised if the DEP approved such a proposal.
Tom Nagle said there's been a lot of problems with the swale at Well #6 when it rains hard, and the last rains that came through washed down a lot of dirt and debris that filled the entire swale. He wanted LWMA personnel to clean it out, but Randy from the LWPOA got to it first and cleaned the swale out with the backhoe. But Tom said there's an area where water on the upper side has ponded indicating that the pipe was blocked. Tom said he wanted to bring it to the Board's attention to see what should be done about the pipe and to see about fixing up the road a bit. The Board decided to have Mike Stewart check out the pipe, repair or replace it, and get the road and swale back into good condition again so the debris and water is prevented from flooding the area and running across the road and into a neighboring property.
There being no further business, Tom Nagle motioned for adjournment, Dennis Scharadin seconded the motion, carried by all. The meeting was adjourned by Walter Jaros at 7:05 p.m.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.