MEETING MINUTES OF THE
LAKE WYNONAH MUNICIPAL AUTHORITY
A regular meeting of the Board of The Lake Wynonah Municipal Authority was held on July 18, 2006 at the Lake Wynonah Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Joe Chicora, Walter Jaros, and Dennis Scharadin. Also in attendance were Mike Stewart (American Water Service), Dave Bright (LWMA Engineer), and LWMA attorney Joe Zerbe.
Joe Chicora called the meeting to order at 6:10 p.m.
The minutes of the prior meeting were reviewed and accepted by motion of Walter Jaros, seconded by Dennis Scharadin, carried by all.
The Treasurer's reports for May and June 2006 were reviewed and accepted by motion of Dennis Scharadin, seconded by Walter Jaros, carried by all.
Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:
In sewage matters:
- A main break occurred at a fire hydrant on Hogan drive on Sunday, June 25th. Paul Harrington, Mike, and Kelly Klamfoth made repairs. The hydrant was found to be leaking and was scheduled to be replaced as soon as the rain stopped and the ground dried out.
- The big rainstorm at the end of June also washed out a ditch above and below a main on Sioux Drive, causing the main to break apart. A section of piping was washed away and missing. It was replaced, but other leaks on the same line broke open also. Because darkness was approaching, the line was cut in the middle and capped at the ends to determine which section was leaking, and to restore some water service to Sioux Drive. The next day, both sides of the line were found to be leaking and the continuing rain washed out more sections of the main during the night. The work crew was able to dig down to the main and cap off the upper section of Sioux Drive to restore water service to that area. The main from the intersection of Hogan and Sioux Drives had to be replaced up to the last remaining house on Sioux Drive that had no water. The new section of the main was repositioned closer to the road away from the drainage ditch. This first section of the main repair is complete with tie-ins to the existing curb stops. The rest of the main, which serves vacant lots, will be replaced by Paul Harrington as soon as the ground dries. Parts are already on hand for the repair. This repair will be coordinated with the fire hydrant repair on Hogan Drive, along with a pit meter replacement, so that only one boil water advisory will be called.
- Painting of the fire hydrants continues but additional help will be needed if the project needs to be completed this year.
- Meter reading is complete.
Joe Chicora asked Mike if he had someone in mind to help out with the hydrant painting. Mike said he was thinking that there might be someone from the Lake who’d want to do it if they knew about it. Joe asked if they used a wire brush to clean the hydrants before painting. Mike said they were wire-brushed and then primer was brushed on before painting. Joe asked if it would be quicker to power wash them to remove loose paint, making hand brushing minimal. Mike said it might work. Joe said to test the process on a few hydrants to see how it works. Dennis suggested hiring more people to get them done. Walter suggested advertising in the LWPOA’s What’s New. Joe said if anybody knew of someone interested in hydrant painting, they should contact Mike. Dennis asked how many had been completed. Mike said he wasn’t sure, but a list was being prepared.
- Both pump trucks are operational.
- Normal operations continue.
Mike said that both pump trucks were operational, and the two were running simultaneously for a few days. Walter asked if the red Mack is used periodically, and if maintenance and related records were being recorded. Mike said the red Mack is being run occasionally and records of maintenance were being kept.
Dave Bright submitted a hydro geologic report for Well #8. The report was prepared in a manner suitable for submission as part of the public works permit application for the PA DEP. The water quality results showed that the well will need to be treated for manganese, and the treatment used for sequestering iron and manganese at the other wells will be a suitable treatment for Well #8. The inorganic compounds found in the water were well below the maximum contaminant levels. Most of the volatile organics were well below maximum contaminant levels, most not even detected at all. Only one volatile organic compound was detected (Toluene), which was a surprise because it’s not normally found in groundwater. But the Toluene was well below the maximum contaminant level. There might be some monitoring required because of it but it isn’t anything that requires treatment. Dave said that all tests were basically good except the manganese which will be treated. He added that, although all the indicators were negative, SWIP monitoring still might be required.
Walter asked Dave if, upon approval from DEP to put the well online, this kind of testing would be required all the time. Dave said that all the testing that was done is required for any new water source. The tests that will be performed when the well is online should be the same as those at the existing wells. Dave said, as far as the quantity of water is concerned, the tests indicate that the yield is good at 100 gallons per minute (gpm) pumping rate. Also, wellhead protection zone for the 100 gpm pumping rate is entirely on the property the LWMA proposes to acquire. Dave said there was a slight effect on some nearby wells during the 48-hour pump test. Part of the monitoring that’s involved for new sources requires checking nearby wells to see if there’s any impact. Certain wells within the specified area had slight drawdown, and others had none. Joe Chicora asked if the person who was monitoring the pump test stayed at the sight continually for two days. Dave said yes, he did.
Dave said the next step in the well development would be to prepare designs for the building and piping, and submit that as part of the public water supply application to the PA DEP, along with the hydrogeology report. An application will also be submitted to the Delaware River Basin Commission. Dave noted that the current approval for the Authority’s withdrawal is up for renewal in March, 2007.
Joe Chicora suggested it was time to look at purchasing the property the well will be developed on. Joe Zerbe had acquired an appraisal prior to the meeting. Upon motion by Dennis Scharadin, seconded by Walter Jaros, carried by all, Dave Bright was given authority to move forward with designs, and to prepare all items necessary for the next step in the well project after Joe Zerbe obtained a simple, signed agreement of sale between the owners of lots 1028/1029 and the LWMA at the appraised price of $22,000.
Dave asked Joe Chicora if he should design the well house similar to the existing ones. Joe suggested making it a little bigger in order to store items that are currently left outdoors. He also said a concrete floor would be preferred over wood because of chlorine spills. Dennis added that permits would have to be gotten also.
Legal matters were attended to by Joe Zerbe which included lien satisfactions, preparation of the appraisal for lots 1028/1029, and routine matters. Upon motion by Dennis Scharadin, seconded by Walter Jaros, carried by all, the Board paused the general meeting and entered executive session at 7:00 p.m. to discuss the Shaner litigation.
Upon motion by Walter Jaros, seconded by Dennis Scharadin, and carried by all, the Board ended its executive session at 7:22 p.m. and resumed the general meeting. Upon motion by Walter Jaros, seconded by Dennis Scharadin, carried by all, authority was given to Joe Zerbe to contact the Shaners’ attorney to counter with a proposal, and to try to work out a solution that is agreeable to all parties.
The Board discussed the installation of a gate at the sewage treatment plant and office and looked over three phone bids that were obtained. Many people were using the LWMA’s driveway as a throughway to get to the LWPOA’s spillway for swimming and fishing. Also, motorcycles were driving through and up over the hill behind the sewage treatment plant to enter the development by detouring the east gate. Upon motion by Walter Jaros, seconded by Dennis Scharadin, carried by all, the Board decided to accept the $9,957 bid from Pine Creek Country Gardens to install a fence and gate system at the plant/office area.
There being no further business, Dennis Scharadin motioned for adjournment, Walter Jaros seconded the motion, carried by all. The meeting was adjourned by Joe Chicora at 7:37 p.m.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.