MEETING MINUTES OF THE
LAKE WYNONAH MUNICIPAL AUTHORITY
A regular meeting of the Board of The Lake Wynonah Municipal Authority was held on July 20, 2004 at the Lake Wynonah Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Jim Ridderhoff, Tom Nagle, Dennis Scharadin, Walter Jaros, and Joe Chicora. Also in attendance were Dave Bright (LWMA Engineer), Mike Stewart (American Water Service), and Joe Zerbe (LWMA solicitor).
The meeting was called to order by Jim Ridderhoff at 6:06 p.m.
The minutes of the prior meeting were reviewed and accepted by motion of Walter Jaros, seconded by Joe Chicora, carried by all.
The Treasurer's reports for May and June 2004 were reviewed and accepted by motion of Joe Chicora, seconded by Dennis Scharadin, carried by all.
Joe Zerbe said there was not a lot to report. He had emailed Dave Bright and Jen a proposed tapping fee resolution. Joe said Dave had some comments about it that he had to talk with him about before the resolution could be finalized. He also noted that a few liens had been satisfied upon request by Jen. He received correspondence from the Shaner's attorney regarding the pumping of their septic tank which was then forwarded to each Board member through Jen. At this point, upon motion by Dennis Scharadin, seconded by Joe Chicora, and carried by all, the Board went into executive session at 6:13 p.m. The regular meeting was resumed at 6:20 p.m. upon motion by Walter Jaros, seconded by Joe Chicora, carried by all. During the Executive Session the legal situation involving the Shaners was again discussed and authorization was given to Joe Zerbe, LWMA solicitor, to respond to the Shaner's settlement proposal.
Joe Zerbe said he'd prepared a deed for the sale of an Authority-owned lot in Lake Wynonah. Jen told him that she'd heard from the buyer (Bob Llewellyn) that the perc test had passed and that he will be starting ahead with a title search. Jen said that the buyer (who will be building) asked if the connection fee cost could remain the same for him since he's in the process of buying and building in the event the tapping fee changes. The Board said as long as he pays the fee before it is increased, he could pay it at the current rate.
Dave Bright discussed a few things concerning the tapping fee legislation and asked if anyone had any questions concerning it.
The Board discussed the sewage rate structure for additional charges for tanks with elevations from the tank to the pumping location in excess of 20 feet. The current structure does not allow for pumpings of tanks with elevations over 20 feet because these pumpings could not previously be done without getting permission from homeowners to cross their adjoining lots. But plant personnel can now pump these tanks (and have done so) by using a diaphragm pump. The question of cost arose because the pumping of these tanks requires two people to carry the pump down the hill and it takes longer to empty the tank. Jim also pointed out that, in light of all the new construction going on, tanks are often being installed in inaccessible places that make them more difficult to pump. Upon motion by Tom Nagle, seconded by Walter Jaros, carried by all, the new fee for pumpings with elevations from the tank to the pumping location 20 feet and above will be charged an additional $85.00: "$35.00 additional if the elevation from the tank to the pumping location is more than 10 feet but less that 20 feet. $85.00 additional if the elevation from the tank to the pumping location is 20 feet or more."
Jim asked Tom about the Sewage Management Program Revisions. Tom said that new, clean revisions of the Sewage Management Program and the Water Rates, Rules and Regulations Governing Water Service were being developed. He explained that this essentially meant that all past and all new revisions under review would be incorporated in both applicable documents. He said that the compilation is not quite ready for review, but that it would be ready for review by all Board members for the next meeting in September.
Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. The written report is attached to the office copy of these minutes. In water matters he reported that:In sewage matters, Mike reported that:
- Additional leaks were identified and Dave Bonkovich and were repaired.
- The Subtrol unit at Well #3 failed and was replaced.
- Meter reading is complete.
- The brakes were repaired on the GMC pickup truck; the ABS Braking system had dirt and rust on the sensors.Mike added that the water production is way down and, at Joe's request, the daily flow readings are being posted on the website for the Board and Dave Bright to access and examine to keep a watch on the numbers. Joe said he does check the numbers on the web page. Jim asked why the water production was down. Mike said it was due to all the leaks that were repaired and added that there were two, possibly three, small leaks that had recently been discovered that were not fixed yet. Jim asked if a leak in a main line would remain small or if it would continue to grow. Mike said that all leaks would continue to get larger because the pipes erode away from the water flow. He said plastic and copper erode faster than transite piping. Walter asked what the current production was. Mike said that when the leaks were first repaired the production was down to 260,000 to 270,000 gallons per day. He said it is now between 270,000 and 300,000 gallons per day. The average flow from May and June went from 346,900 down to 284,913 and then it dropped even further.
- Both pump trucks are fully operational.
- A new steering tire for the new Mack was purchased.
- The screen panels inside the microscreen filter were replaced.
Walter asked if the old pump truck could be painted to prevent further rusting. Mike said it could be sanded and painted and that it was being worked on as time would allow.
Walter also asked if the two huge outside tanks at the plant would be painted. Mike said the patches were painted but it took a tremendous amount of paint and he'd underestimated the amount of paint it would take. He said the tanks would have to be grinded down and then roll-painted. Mike said the tanks would probably last another two to three years. Walter asked what new tanks would cost because the Authority would have to start budgeting for new tanks. Mike said they would cost in the area of $20,000 to $25,000 per tank plus the cost of installing them. Dave Bright asked if that cost was for pre-made tanks. Mike said it would most likely cover all tanks except steel tanks. Joe Chicora said reinforced fiberglass tanks could be used also and are used more often if the tanks are buried. Joe also said that pre-made tanks would probably be best. Dave Bright said he would retrieve a past study he'd compiled on different types of tanks to give to the Board.
Walter asked Jen what it cost to have the dumpster emptied. She said it cost approximately $175.00 for the emptying, but it costs about $56.00 per month just to have it. Joe said he sees a lot of dumpsters around from a company called DMS and told Jen to find out who they are and what they charged. Mike said when we first got the dumpster, Waste Management was the only company willing to service the plant location. Walter told Jen to contact Waste Management after she'd talked with DMS because he said that Waste Management would most likely meet the price.
Tom asked Mike if all water connections in the development had meters and if all of them were operable. Mike said there were probably 10 or 15 of them that were not working and said that everything was metered except a few frost-free spigots. Tom said that all frost-free meters should be metered or removed. He asked Mike to compile a list of unmetered frost-free spigots and meters that have to be repaired so we can keep track of the repair progress. Mike said they would be repaired before meters are read again in September. Tom also asked if there were any unmetered connections before the meter in homes because he'd seen a notation about one on an inspection report. Mike said if one is discovered, the property owner is notified that it must be metered or removed. He also added that it's hard to tell if there are any unmetered connections relating to homes unless the plumbing can be examined inside the house. He said all new constructions are monitored closely during inspections.
Tom also asked if all septic pumps and holding tank tests that are due are up to date and in compliance with the Sewage Management Program. Mike said that some are behind and overdue. Tom told him to compile a list of those that are in non-compliance and have Jen send final and termination notice letters to them so that that they're not overlooked.
It was noted that the 2003 Audit report had been received and distributed to the Board.
There being no further business, Dennis Scharadin motioned for adjournment, Walter Jaros seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 7:26 p.m.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.