MEETING MINUTES OF THE
LAKE WYNONAH MUNICIPAL AUTHORITY
A regular meeting of the Board of The Lake Wynonah Municipal Authority was held on May 20, 2008 at the Lake Wynonah Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Tom Nagle, Gerald Weiss, and Phil Cotroneo. Also in attendance were Dave Bright (LWMA Engineer), Mike Stewart (American Water Service), LWMA attorney Joe Zerbe, LWPOA Board member Paul Lund, and property owner Lucinda Nagle.
Tom Nagle called the meeting to order at 6:10 p.m.
Tom recognized Walter Jaros for his 16 years of service on the Board of the LWMA; Walter passed away on April 26, 2008, just a day after he resigned from the Board. Tom Nagle motioned to purchase a memorial plaque for Walter; the motion was seconded by Gerald Weiss, carried by all.
Phil Cotroneo was welcomed to the Board, filling the vacancy left by Walter’s resignation.
The minutes of the prior meeting were reviewed and accepted by motion of Gerald Weiss, seconded by Tom Nagle, carried by all.
The Treasurer's reports for March and April 2008 were reviewed and approved by motion of Gerald Weiss, seconded by Phil Cotroneo, carried by all.
Paul Lund asked to be heard by the Board. Paul said he obtained the rate of evaporation and slash-out factors for the LWPOA’s pool. He estimated the pool size at 100 feet long by 65 feet wide. Air temperature, water temperature, humidity, and wind were factors in evaporation, but he said the normal rate of evaporation in the mid-Atlantic calculated to 2,500 to 3,600 gallons a day. He said splash-out factors are much more significant than evaporation rates, and the two factors combined equaled 8,000 to 9,000 gallons per day before the pool leaks were considered. The LWMA Board had said previously that it would give 5,000 gallons per day and charge for water amounts used in excess of 5,000 gallons at a rate of $4.25 per thousand gallons. This decision was made to encourage repair of leaks at the pool in order to conserve water. Paul asked for more than 5,000 gallons per day.
Tom said if the splash factor was that significant, one of the things that could be done is ban repetitive jumping as part of the pools rules. He said he doesn’t mean that people shouldn’t jump into the pool, just not jump repetitively just for the sake of splashing. Also, the ladders should be used as much as possible to get out of the pool so that excess water isn’t dragged out along with the person. Jerry said maybe cannonballs and can openers should be limited. Paul said he wasn’t in favor of preventing the type of activity suggested by the LWMA Board.
Paul added that wind is a significant factor, and the LWPOA Board is looking at ways to reduce loss from wind. Mike said he’d talked to the LWPOA’s pool representative on a previous occasion, and the evaporative factor was calculated at between 1/4” and 1/2” at that time, which only adds up to 1,000 to 1,500 gallons of water lost through evaporation. He said 5,000 gallons should more than cover evaporation. Paul said that not allowing more than 5,000 gallons a day water loss at the pool would be a cost to the community. Tom reminded Paul that excess water loss due to allowing a large pool leak to continue was also a cost to the community. Tom asked Paul if he’d talked to Gene Eubert, the state licensed pool person who takes care of the Blue Mountain School District pools, the Cressona pool, and a lot of other pools in the area. Mr. Eubert also does training for the chemistry end of taking care of pools. Tom had given the information to the LWPOA in July, 2007. Paul said it was briefly discussed. Tom asked if the LWPOA had a written procedure for taking care of the pool. Paul said he was looking at that recently, and said a procedure had to be written. Tom said Mr. Eubert had said he was willing to help in that aspect, and in any other way he could.
Mike said he knew they didn’t fix the leaks in the piping, but asked if sealer was put around the lights and other places water could escape. Paul said they did. Jerry asked if they had any plans for the pool in case of drought conditions. Paul said he was sure Bill Tyler had thought of that. Mike said he’d had a meeting at the pool with Bill Tyler and Sue Ohlinger, and they’d discussed ways to prevent water loss that can occur through means other than leaks. Mike felt 5,000 gallons a day was more than adequate to cover normal evaporation and splash-out, and that additional loss, if any, would be due to the leaks in the pool lines. Tom said the LWMA would like to see a real conscientious effort made to conserve because if the water supply became a problem, like it had the year before, or if a drought occurred, the LWMA just wouldn’t be able to keep up with the pool leaks.
Tom said he felt that they should stick to the original plan of 5,000 gallons allowance with a charge for excess water used and if a legitimate effort was being used to keep water loss to a minimum, then maybe the situation could be revisited again depending on the water supply and other factors. The rest of the Board agreed. Paul said he’d keep the lines of communication open, and Tom said to let the LWMA know right away if anything major is needed, such as a huge refilling or backwashing of the pool, to make sure there’s no hardship on the water supply.
Paul asked when Well 8 would be operational, and Mike said it was online and operational right now. He asked about the fencing, and Tom said a fence would be just around the wellhead. Paul said the well site looked good. Mike said the next-door neighbors were very happy with how it looked. Mike said the water that’s being used to fill the pool is coming from Well 8 and it will save chemical use for the initial filling because Well 8 doesn’t have the high iron and manganese levels the other wells have. Tom asked who the head lifeguard will be, and Paul said it would be Courtney. Tom said Courtney was really good with running the pool.
Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:
In sewage matters:
- Meter conversion requests increased slightly.
- Storage tank levels dropped to 75% over the two weeks prior to the meeting.
- Well #8 passed the DEP inspection and was put online at 1:00 p.m. on May 13, 2008. Total coliform samples were taken from the header line immediately after treatment and also after chlorine contact prior to startup as a precaution. Both samples were absent of coliform bacteria.
- Spot flushing of the water system continues as needed. A full system flush will be performed in May after the storage tanks are filled.
- Construction on Well #8 is nearly complete. Only two punch list items remain, and some documents need to be submitted to us. Well #8 is currently producing water to the system. The phone line is scheduled for installation on June 19, 2008. DESCCO will be able to complete installation of the security system after the phone line is in place. Removal of the silt fence should be completed soon.
Mike added that the punch list items had been completed since he wrote his report, and the phone line had been installed. Jerry asked about the letter that was received from the Pine Grove Authority relating to sludge disposal. Mike said he talked to the operator at the Pine Grove plant, and also to the engineer, and they told him that Pine Grove was considering discontinuing taking sludge as of the end of June. Mike told them that the LWMA would not be opposed to paying 10˘ a gallon more for dumping its sludge there. He said the next closest place to take it would be Hazleton, and paying 10˘ more per gallon at Pine Grove would be a lot more cost effective. But if they do decide to stop taking sludge, the LWMA would have to find another place. Mike said we’ll be able to find another place to take it, it was more a matter of how much trouble it will be to do so.
- Both pump trucks are operational.
- The pump on the new Mack was rebuilt by Rick Seiler; the check valve on the truck failed and the drain valve on the secondary tank clogged. This caused the water to enter the pump and caused the vanes to fail. It also damaged the bearings.
- One load of seed sludge was donated to another plant in March, and one load was also donated in April. This saved the LWMA the cost of the dumping fee at the Pine Grove sewage plant for two loads, in addition to some gasoline because the two plants were closer than the Pine Grove plant.
- The replacement doors at the treatment plant and the door to the well house at Well #6 have been ordered and should be replaced soon.
Tom asked Mike if he had gotten prices for the fence around the wellheads at Wells 8 and 6. Mike said he hadn’t. Tom asked if everything else was taken care of with Well 8, and Dave Bright said we just had the final payment of $24,697 to pay. Joe Zerbe said Dave had sent him a few documents to look at over the last few weeks, which he took care of. With the completion of Well 8 on DESCCO’s part, the Board approved the final payment.
In legal matters, Joe Zerbe said the LWPOA’s proposed amendments, and how they related to the LWMA, were discussed at the last meeting. He sent a letter to the LWPOA’s solicitor regarding a few issues. He said he then spoke with the solicitor and was assured the LWPOA would not eliminate, or change in any way, anything that had to do with the water availability charge. Joe said he hasn’t seen or heard anything since then. He also took care of routine legal matters, and reviewed the employee manual revisions that Jerry wrote. Joe said that Jerry did a great job on it, and said there was only one minor change that he recommended.
Upon motion by Jerry Weiss, seconded by Phil Cotroneo, and carried by all, Revision 2 of the Employee Manual was approved and adopted with the change suggested by Joe Zerbe.
Upon motion by Jerry Weiss, seconded by Phil Cotroneo, and carried by all, the Board authorized Mike and Jen to look for video/audio security/surveillance equipment for the business office up to $3,999, and report the findings to Tom, Jerry, and Phil for approval to purchase if something suitable is found.
The Board also discussed security cameras for the well sites because of previous and recent vandalism. Mike was instructed to get some prices and suggestions for the surveillance equipment.
There being no further business, Phil Cotroneo motioned for adjournment, Gerald Weiss seconded the motion, carried by all. The meeting was adjourned by Tom Nagle at 7:30 p.m.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.