MEETING MINUTES OF THE
LAKE WYNONAH MUNICIPAL AUTHORITY
A regular meeting of the Board of The Lake Wynonah Municipal Authority was held on May 16, 2006 at the Lake Wynonah Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Jim Ridderhoff, Tom Nagle, Walter Jaros, and Dennis Scharadin. Also in attendance were Mike Stewart (American Water Service), and LWMA attorney Joe Zerbe.
Jim Ridderhoff called the meeting to order at 6:02 p.m.
The minutes of the prior meeting were reviewed and accepted by motion of Tom Nagle, seconded by Dennis Scharadin, carried by all.
The Treasurer's reports for March and April 2006 were reviewed and accepted by motion of Walter Jaros, seconded by Tom Nagle, carried by all.
Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:
In sewage matters:
- Hydrant flushing is in progress and is expected to continue to the end of the week.
- The PA DEP inspected the water system and no problems had been identified.
- Restoration required from repairing the last set of leak repairs has continued and the grass should soon be growing.
Dave Bright could not attend the meeting but he provided ongoing email updates since the last meeting regarding new Well #8. All correspondence was distributed to the Board prior to the meeting. Mike was able to summarize the new well project for the Board based on Dave's correspondence and on-site meetings with Al Guiseppe. He said the drilling and development of Well #8 was complete. The well has been cased and all the dirt has been flushed out. SSM's hydrogeologist is preparing to do a pump test on Thursday and the water will be pumped at different rates to measure drawdown in the well. The drawdown rate will establish at what rate the well will be pumped for the test, and the production rate will be determined. Over the last couple of weeks, the water levels in the LWMA's wells and in surrounding homeowners' wells just outside the development have been measured to make sure the new well does not affect surrounding water supplies. Mike said the 48-hour pump test will be conducted the following week, and water levels in the surrounding wells will be measured throughout the day. Measuring has to be done before, during, and after the pump tests to see what effect, if any, it has in surrounding well production levels. After that test has been completed, an application for permitting will be submitted to the PA DEP. The pump test, the drawdown levels of nearby wells, and water quality results will be included in the permitting process. He said SSM determined it would take about two weeks to assemble the materials to submit an application to the DEP, and then we would have to wait for approval, which could take six months. After the well has been approved by the DEP, construction work for the final phase of the well can begin which includes building the well house and installing the well pump.
- Both pump trucks are operational.
- The wash water pump for the micro screen filter at the plant has been rebuilt and reinstalled.
- Ed Rist, LWMA's new employee, has completed training on the pump trucks and has obtained his CDL. He is now performing pumps and inspections on his own. Ed's plumbing background has been very useful to the LWMA. He has been performing system repairs when tank pumping has been caught up.
- Hlavaty replaced the hot water coils of the baseboard heaters at the wastewater treatment plant because the piping in the concrete foundation had started to leak. The new piping was installed above the floor with the return piping looped back through the heat exchangers.
- The PA DEP inspected the wastewater treatment plant and collected samples during the inspection. We received a good inspection report.
Jim asked if the water quality tests and production rate for the new well had been good so far. Mike said so far everything is better than expected. Production in the initial testing phase has been measured at 140 gallons per minute since the diameter of the well has been expanded to ten inches. Also, the well may have the best quality of water out of all the wells. Mike said that once the new well is on line, we might be able to periodically shut down one of the other wells that have more manganese and iron. Chemical costs would go down and water quality would increase. Jim asked how deep the well was drilled, and Mike said they went to a depth of 600 feet.
Walter noted that a high number of leaks had been occurring frequently on the west side of the development. He asked if the amount of leaks that were detected in the area in the past has remained the same, or if the leak situation has been controlled. Mike said the amount of leaks have been kept under control since the last leak repairs had been performed over the past winter. He also said that water production levels have been at record level lows until recently. But he said the current increase in production is due to system flushing and homeowners who are filling and topping off pools, and watering lawns which is common for this time of year. Mike said there is really no need for Dave Bonkovich, LWMA's leak detection person, to conduct a survey at this time because water production is low. Walter asked if the LWMA's original intent to replace all water lines on the west side, because of leaks, has become unnecessary. Mike said that when we do more leak repairs in that area, we could replace additional lines at the same time.
Dennis asked if some of the hydrants are being repainted a chocolate colored brown or if the paint is a type of rust prevention. Mike said the brown paint is the primer that is used under the red and yellow paint. He also said that only a few hydrants had been painted with the reflective type paint because, although they look great at night, they aren't very nice looking during the day. That's why the paint was switched to the standard red and yellow. Dennis said he thinks the ones that haven't been done at all should be done first, meaning the ones that aren't red and yellow to begin with. He said he's seen five hydrants that have been replaced that have not had any painting at all. He said a lot of the ones being repainted already have red and yellow paint, albeit old, and others don't even have that. Dennis asked if the school students painting the hydrants are the ones deciding which ones to paint first. Mike said he told them just to start painting and he hadn't given them any specific route. Dennis suggested making a route for them to follow. Jim agreed that a painting order should be used rather than random selection. Walter and Tom agreed also. Mike said he would prepare a painting route. The Board would like to see all the hydrant painting completed this year.
Joe Zerbe said that, in addition to minor legal matters being handled, Joe Chicora had phoned him to contact an appraiser to start the process of appraising the property where the LWMA is planning to put the new well so the value can be determined. Joe Zerbe said the property was originally two lots but they had been since deeded together. He'd also received correspondence from the attorney for the Shaners regarding their disconnection from the water system which resulted from tampering with the LWMA's curb stop when their water was terminated for noncompliance with the LWMA's sewage management program.
Upon motion by Dennis Scharadin, seconded by Walter Jaros, and carried by all, the Board entered into executive session at 6:30 p.m. Upon motion by Dennis Scharadin, seconded by Walter Jaros, and carried by all, the Board ended executive session at 7:00 and resumed normal meeting matters. During the executive session, the Shaner litigation was discussed. The employment of Ed Rist was also discussed during executive session. Upon motion by Walter Jaros, seconded by Jim Ridderhoff, and carried by all, a pay increase was approved for LWMA employee Ed Rist at 50 cents an hour.
A letter was received by a property owner who lives in Lake Wynonah regarding money owed on a parcel she'd purchased from the tax claim office. She had not thought to check with the Authority at the time to see if any money was owed. The LWMA sent her a bill after purchase and she was informed that a considerable amount of money was owed. She researched the property herself and failed to see that a lien had been filed. When she contacted the LWMA business office to see if anything could be done about it, Jen told her that in some instances she could credit the interest on properties purchased from tax claim. In this particular situation, Jen told her that she could credit the interest owed on the account and reduce the balance to about $1,200 but that she had no authority to forgive any of the principle amount owed. Jen told her that anything more than that had to be requested of the Board in writing. In her written request, she offered to pay half of the principle amount to bring the account current. Upon motion by Walter Jaros, seconded by Tom Nagle, and carried by all, the Board denied her request because all members felt that her argument for asking for relief was not strong enough, and the crediting of interest was consideration enough. Included in the motion was a Board approval for Jen to arrange a payment plan for the property owner if she could not pay it in full immediately.
Jen requested approval for vacation from the Board. Normally, vacation requests do not require official request, but Jen felt she should ask because it was for a longer period of time than was normal. The Board asked if Nancy could handle things while she was gone, and Jen assured them that she could. Vacation was approved.
Upon motion by Tom Nagle, seconded by Walter Jaros, and carried by all, the Board approved automatic update of it's mileage reimbursement, at any given time, for private vehicle use for Authority matters to coincide with state, federal, and IRS allowances.
As a point of information, Jen told the Board that she was now able to report on the efficiency of the new furnace that was installed at the sewage treatment plant early in 2005 because enough time had passed to make a comparison. From 02/16/04 to 02/09/05, 2,127.2 gallons of heating oil were used. From 02/18/05 to 02/07/06, 848.9 gallons of heating oil were used. Mike said that saving money is not the only advantage of the furnace replacement. He said they now have hot water in the summer. The old furnace was so inefficient that it was turned off completely each year when the weather was warm enough to do so. He said now the plant has heat and hot water all the time.
There being no further business, Dennis Scharadin motioned for adjournment, Walter Jaros seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 7:15 p.m.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.