MEETING MINUTES OF THE
LAKE WYNONAH MUNICIPAL AUTHORITY
A regular meeting of the Board of The Lake Wynonah Municipal Authority was held on March 17, 2009 at the Lake Wynonah Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Jim Ridderhoff, Tom Nagle, Jerry Weiss, and Phil Cotroneo. Also in attendance were Dave Bright (LWMA Engineer), Mike Stewart (American Water Service), LWMA attorney Joe Zerbe, and Tom Lewis & Tom Nichols from Blue Mountain Cable.
Jim Ridderhoff called the meeting to order at 6:01 p.m.
The minutes of the prior meeting were reviewed and accepted by motion of Jerry Weiss, seconded by Phil Cotroneo, carried by all.
The Treasurer's reports for January and February 2009 were reviewed and accepted by motion of Tom Nagle, seconded by Jerry Weiss, carried by all.
Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:
In sewage matters:
- Well #6 was chemically treated to remove sediment and to improve well capacity. The well was treated with sodium hypochlorite, which was recirculated back into the well shaft and then thoroughly flushed. The well was then treated with “Well Clean” in the same manner, and flushed for three to six hours per day for several days. The well capacity increased 20 to 25 thousand gallons per day after the treatment was completed.
- A frozen meter was discovered that was leaking approximately 10,000 gallons per day for at least two weeks.
- The new “No Trespassing” signs are in place at all LWMA facility locations. There are some signs left that can be added if needed. The signs were placed discreetly, but effectively, at high profile locations. The signs for Well #6, which is across from B-Dock, were placed on three sides of the cage over the wellhead. One was also fastened to the back of the building and one was placed on the fence post that marks the valve box. The sign on the fence post is the only one pointing toward the street. Well #8 has signs on three sides of the cage over the wellhead and one sign on the window of the building facing the street. The other locations are well posted. More signs will be posted around the wastewater treatment plant and business office.
In engineering matters, Dave Bright said he had nothing to report.
- Two loads of sludge were taken to Branch Cass Regional Sewer Authority to be used as seed sludge for the wastewater plant.
- LWMA employee, Shawn Wynne, passed the written portion of his CDL test and is currently in training using both pump trucks in preparation for the driving test. Shawn stated that driving the pump truck is not difficult but he requires more practice before he takes the driving test, and more experience navigating driveways before he is able to start pumping on his own.
- DEP performed an inspection of the wastewater treatment plant in January, and was very satisfied with the operation of it. The DEP may perform another inspection this summer to time shift the annual inspection to summer months.
- The heating units at the plant and dump station received their annual service and are operating normally.
In legal matters, Joe Zerbe said routine legal matters, such as lien satisfactions, lien filings, a customer bankruptcy, and sheriff sale matters were taken care of. He said he researched what would be involved in amending the Authority’s Articles of Incorporation, as there was some talk about changing the name of the LWMA. Jim asked if it would be a legal nightmare to do and Joe said it was relatively easy. Joe said the LWMA would pass a resolution and the resolution would be taken to both townships’ supervisors. If the supervisors agree with the change, the townships adopt the resolution, paperwork is file with the Department of State, and the change is made. He said the biggest burden would fall on the office staff to make notifications to a large variety of people and agencies. Joe suggested that someone informally speak with the township supervisors to see if there was any opposition to a name change. Jim said he would make contact with the townships’ supervisors before the next meeting.
Joe also said the Blue Mountain Cable extension agreement was ready to be signed by the Authority. Upon motion by Jerry Weiss, seconded by Phil Cotroneo, and carried by all, Jim Ridderhoff was given approval to sign the Blue Mountain Cable lease extension. Also, he said Tom Nichols and Tom Lewis (in attendance) had a request to move the BMC satellite equipment in Buffalo Cove. They explained that they’d like to move the tower dish and attach it to the top of the small water tank to get better stability for reception purposes. They said they would have their engineer look at the project to make sure it was structurally sound if the Board agreed to consider their proposal. The Board members asked that a more detailed plan be submitted after the engineer reviewed the plan and they will then take it under consideration, as there is no electricity involved and it poses no danger to the water tank. Dave Bright agreed that it wouldn’t really compromise the integrity of the tank.
The HazCom Program compilation and accompanying MSD Sheets prepared by Nancy Wesner was acknowledged with commendation for a job well done.
The 2008 write-off of delinquent accounts in the amount of $17,824.49 for the years 2003 and prior was approved by motion of Tom Nagle, seconded by Phil Cotroneo, carried by all.
Upon motion by Tom Nagle, seconded by Phil Cotroneo, carried by all, the water restoration fee for delinquent accounts was increased from $35.00 (thirty-five dollars) to $100.00 (one hundred dollars). The increase in the water restoration fee is intended to help discourage actual water shut-offs to properties with past-due water and/or sewage accounts.
The Chain of Command and Job Descriptions document prepared by Tom Nagle was acknowledged with commendation for a job well done.
The matter of charging the Lake Wynonah Property Owners’ Association’s metered water connections was discussed again at some length and a decision was finally made. In order to comply with the Delaware River Basin Commission’s policy of effective water pricing to encourage conservation of water resources (Resolution No. 92-2), and to adopt a uniform fair-share pricing structure, the LWMA Board, upon motion by Tom Nagle, seconded by Phil Cotroneo, and carried unanimously, elected to charge all Lake Wynonah Property Owners’ Association’s metered water connections the same rates as other customers of the Authority, effective July 1, 2009. As a matter of point, it was noted that Dennis Scharadin voiced his approval to charge the LWPOA for water service in previous discussions should the rest of the Board agree. Jen was told to prepare a letter to inform the LWPOA of the decision.
There being no further business, Jerry Weiss motioned for adjournment, Phil Cotroneo seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 7:18 p.m.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.