MEETING MINUTES OF THE
LAKE WYNONAH MUNICIPAL AUTHORITY
A regular meeting of the Board of The Lake Wynonah Municipal Authority was held on April 6, 2004 (rescheduled from March 16, 2004) at the Lake Wynonah Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Jim Ridderhoff, Tom Nagle, and Dennis Scharadin. Also in attendance were Dave Bright (LWMA Engineer), Mike Stewart (American Water Service), LWMA attorney Joe Zerbe, and Tom Zenker (South Manheim Township Supervisor).
The meeting was called to order by Jim Ridderhoff at 6:00 p.m.
In legal matters, Joe Zerbe said there was some activity on the Shaner case since the last meeting. The Shaners, through their attorney, filed a motion to ask the Court to force the LWMA to either pump their tank through the vent pipes or allow someone else to do it. Joe responded on behalf of the Authority and the judge ruled in the LWMA's favor stating that the LWMA didn't have to allow them to do it. Also, Joe reviewed the extension of the Blue Mountain cable lease as requested by Tom Nagle (with inclusions by Tom) and submitted copies of the new lease to LWMA Board members prior to the meeting. Joe also included a stipulation of his own regarding the LWMA's real estate tax exemption. He brought the original leases along to the meeting (signed by Blue Mountain Cable Co.) for the LWMA to sign if acceptable. Upon motion by Tom Nagle, seconded by Dennis Scharadin, and carried by all, the LWMA approved extension of the lease. Joe also reviewed an amendment to the Sewage Management Program (compiled by Tom Nagle) and said it could be approved and adopted by the LWMA. South Manheim and Wayne Townships' ordinances give the LWMA the authority to do so.
In another matter concerning legal and engineering, the LWMA Board, upon motion by Dennis Scharadin, seconded by Tom Nagle, and carried by all, authorized Dave Bright (engineering) and Joe Zerbe (legal) to do what is necessary to comply with Act 57. Compliance with Act 57 (tapping fees legislation) involves preparing estimates, calculations, and necessary legal resolutions.
The minutes of the prior meeting were reviewed and accepted by motion of Dennis Scharadin, seconded by Tom Nagle, carried by all.
The Treasurer's reports for January and February 2004 were reviewed and accepted by motion of Dennis Scharadin, seconded by Tom Nagle, carried by all.
Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. The written report is attached to the office copy of these minutes. In water matters he reported that:In sewage matters, Mike reported that:
- A large number of water leaks developed after the Spring thaw and that Dave Bonkovich was called in to conduct leak detection.
- The header piping in well #2 has been replaced in order to repair a leak.
- The hydrant that was damaged in an automobile accident has been replaced and the repair costs will be reimbursed by the driver's auto insurance.
- Meter readings were scheduled to start shortly.
- The average daily water production for January 2004 was 304,367 gallons; 369,014 gallons for February 2004.Jim asked if replacement of the check valves on the pump truck would be something LWMA personnel could do. Mike said he wasn't sure. Dennis asked if the check valves were new upon original installation and asked if the deterioration noted was normal wear and tear. Mike said that the valves were new and the deterioration was normal.
- The flapper valve for the inlet to clarifier #2 has been repaired. The aeration tank contents were partially pumped out and recycled to the holding tanks in order to lower the liquid level in the plant sufficiently to make the repair.
- The check valve guides in both valves of the Mack pump truck are deteriorated. LWMA personnel serviced the valves and removed the loose rusty metal from the check ball guide and the valves are now functioning normally. He added, though, that they probably wouldn't last more than a year or two.
- The weak area in holding tank #1 was repaired by welding three steel plates to the tank that were previously formed to the contour of the tank. He suggested that the LWMA should plan to replace both tanks in the next few years. Two rough estimates were obtained for the cost of the tanks only: $20,000 and $30,000 per tank.
- The digester was pumped out and the air headers were disassembled and cleaned.
- Waste sludge will be donated to Branch Cass Regional Sewer Authority for a month or so. This will save the cost of a dumping fee at the Cressona Wastewater Treatment Plant @ $220 per truckload. Branch Cass is only five or six miles farther away than Cressona, making the savings in sludge disposal considerable. One or two truckloads of sludge will be generated per month during the next two months.
Dave Bright mentioned the high water production. He asked Mike if the LWMA would be preparing a Vulnerability Assessment. Mike said an assessment would be prepared even though it wasn't required at this point. Dave explained to the Board that the Vulnerability Assessment for water systems was something that was required by the Federal government but the population that the Authority serves does not require an assessment to be made until sometime next year.
The Board had discussed the possibility of raising sewage rates because of Governor Rendell's cutting of the Act 339 Sewage funding that benefited the Authority in the amount of $8,500. The topic was discussed among the Board and it was agreed that the issue would be put on hold to be reviewed at a later date, possibly once a year.
Two potential buyers of three lots having large sums of money owed to the Authority asked if consideration could be made if they were able to purchase the lots through tax claim. Upon motion by Tom Nagle, seconded by Dennis Scharadin, carried by all, the Board agreed to accept the offers made by the potential buyers.
Another current property owner in Lake Wynonah asked if the LWMA would consider selling its lot #2118 and included an offer for the property. Purchase of the property would be contingent on an acceptable perc test being performed. The property in question had been discussed as a possible well site in the past but it was deemed unacceptable. Dave Bright added that the property had also been considered as part of a plan to create a separate pressure district in that area to reduce excessive pressure that the houses along the lake experience but he didn't know if something like that would ever be needed. Jim asked Dave if the size of that lot would be able to support a tank and Dave said he didn't know. The Board didn't think the lot would be feasible for anything the Authority would need. Therefore, upon motion by Dennis Scharadin, seconded by Tom Nagle, and carried by all, the offer made for lot #2118 was accepted subject to a passable perc test. Jen will notify Joe Zerbe (who had to leave the meeting) to prepare the necessary paperwork.
Upon motion by Tom Nagle, seconded by Dennis Scharadin, and carried by all, Revision 3 of the LWMA Sewage Management Program (prepared by Tom Nagle) was adopted by the Board. Tom noted that the PA DEP had looked at the revision and the DEP representative who reviewed it felt it was fine. Tom explained further that the revision is a detail of a section that already exists in the Sewage Management Program. In essence, the program originally stated that the LWMA was to implement the things detailed in the revision but the original text didn't really explain how the LWMA was to go about doing it. The revision is a procedure that explains how to identify problems to the Sewage Enforcement Officers (SEOs) so that a tracking method exists.
Jim Ridderhoff asked Mike about a property that has a septic system that looked like the driveway was extremely steep with a large area that was cleared out below that looked like the placement of a septic system. Mike said a portion of ground was excavated immediately in front of the sand mound already installed. He said he didn't know why the contractors notched out that area but he said it might have something to do with making it easier for the backhoe to gain entrance to that part of the property.
There being no further business, Tom Nagle motioned for adjournment, Dennis Scharadin seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 7:00 p.m.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.