MEETING MINUTES OF THE
LAKE WYNONAH MUNICIPAL AUTHORITY
A regular meeting of the Board of The Lake Wynonah Municipal Authority was held on January 20, 2009 at the Lake Wynonah Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Tom Nagle, Jerry Weiss, and Phil Cotroneo. Also in attendance were Dave Bright (LWMA Engineer), Mike Stewart (American Water Service), and LWMA attorney Joe Zerbe.
Tom Nagle called the meeting to order at 6:02 p.m.
The first item of business was reorganization. Upon motion by Tom Nagle, seconded by Phil Cotroneo, and carried by all, the officer positions for 2009 are: Jim Ridderhoff – Treasurer & Co-Chairman, Tom Nagle – Co-Chairman, Jerry Weiss – Secretary.
It was also noted that Phil Cotroneo was reappointed by South Manheim Township for another 5-year term on the LWMA Board.
The minutes of the prior meeting were reviewed and accepted by motion of Jerry Weiss, seconded by Phil Cotroneo, carried by all.
The Treasurer's reports for November and December 2008 were reviewed and accepted by motion of Jerry Weiss, seconded by Phil Cotroneo, carried by all.
Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:
In sewage matters:
- Meter reads are complete.
- Leak repairs are complete. Water production is down to normal levels. Breiner Contracting is working out very well for system repair work.
- Flange bolts at Well #3 are being replaced, and additional repairs are being performed at both Well #3 and Well #1.
In engineering matters, Dave Bright said he provided information to Jen regarding a Delaware River Basin Commission resolution that could be referenced for making decisions regarding water charges. He said there’s definite regulatory backing by the DRBC to support a decision to start charging the LWPOA for water just like any other customer of the Authority would be. Dave also commented on overall water production, and said it’s the lowest it’s been since the first quarter of 2006, and credited the recent leak repairs as the reason for the reduction.
- A load of sludge was taken to Frieden Manor for seed sludge for their wastewater treatment plant.
- Both pump trucks are operational.
- The power booster that was purchased for the pump trucks is performing well and has saved time during its first use.
- The white Mack truck required two steering tires. Rick Seiler Welding repaired a minor crack in the truck frame.
In legal matters, Joe Zerbe said routine legal matters, such as lien satisfactions and filings, had been taken care of since the last meeting. He said he and Jen had a meeting the previous week to go over the Right-To-Know requirements the LWMA had to fulfill to comply with the law. He said the LWMA would have to approve the forms pertaining to it, and appoint a records officer.
Joe also reviewed the Blue Mountain Cable Lease, and made some changes based on requests made by the Board. He said he would prepare the new lease and submit it to the Board for signatures. Except for a small increase, which brought the yearly lease amount to $571.50, the agreement did not change.
The Right-To-Know documents, which consisted of the LWMA’s policy, the request form, and the contact information, were considered for approval. One minor change was suggested which will be incorporated into the documents before posting. Upon motion by Phil Cotroneo, seconded by Jerry Weiss, and carried by all, the following Right-To-Know matters were adopted:
Upon motion by Phil Cotroneo, seconded by Jerry Weiss, carried by all, the engineering firm of Spotts, Stevens & McCoy was reappointed for the year 2009.
- The Open Records Officer will be the LWMA Office Manager. Jen Hoy will be the current Open Records Officer in her position as the LWMA Office Manager.
- In the event of the LWMA Office Manager’s extended absence, the LWMA Office Manager’s assistant shall assume the duties of the Open Records Officer.
- The three required forms (LWMA’s Right-To-Know Policy, Request Form, and Contact Information Form) were approved with one minor change that addressed a substitute open records officer.
Upon motion by Jerry Weiss, seconded by Phil Cotroneo, carried by all, the legal firm of Derenzo and Zerbe was reappointed for the year 2009.
Upon motion by Jerry Weiss, seconded by Phil Cotroneo, carried by all, the accounting firm of Jones & Co. was reappointed for the year 2009 to perform the 2008 audit of the Authority.
Upon motion by Phil Cotroneo, seconded by Jerry Weiss, carried by all, Hauptly Insurance was reappointed as the insurance carrier for the year 2009.
The 2009 Budget was prepared by Jim Ridderhoff and distributed to all members prior to the meeting. After a brief discussion, Phil Cotroneo motioned to approve and adopt the budget, seconded by Jerry Weiss, and carried by all.
Tom noted that Nancy submitted copies of letters and open PIR reports she sent to Wayne Bowen and both Wayne and South Manheim Townships as she was asked to do by the Board at the previous meeting. There was no response to her correspondence as of the meeting.
Jerry sent Tom some information he found on a website that addressed Rules and Regulations for Hazardous Waste Management. Tom asked Mike to review the bulletin to see if there’s anything that might affect the LWMA. Jerry said some of it had to do with how and where certain notifications are made to the customers. Mike said he would look it over to see if there’s anything he’s not aware of.
Tom retyped some areas of the standard operating procedures that Mike had given him, and asked him to look it over and expand on it to make it complete. Tom also reminded everyone about the Chain of Command/Job Duties document, and Jen said she had some input that she would get to him.
There being no further business, Phil Cotroneo motioned for adjournment, Jerry Weiss seconded the motion, carried by all. The meeting was adjourned by Tom Nagle at 7:00 p.m.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.