January 2007

A regular meeting of the Board of The Lake Wynonah Municipal Authority was held on January 16, 2007 at the Lake Wynonah Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.

Board members present at the meeting were Jim Ridderhoff, Tom Nagle, and Joe Chicora. Also in attendance were Dave Bright (LWMA Engineer), Mike Stewart (American Water Service), and LWMA attorney Joe Zerbe.

Jim Ridderhoff called the meeting to order at 6:00 p.m.

The first item of business was reorganization. Upon motion by Joe Chicora, seconded by Tom Nagle, and carried by all, officer positions did not change. They are:

Jim Ridderhoff – Treasurer & Co-Chairman
Walter Jaros – Secretary & Co-Chairman
Joe Chicora – Co-Chairman
The minutes of the prior meeting were reviewed and accepted by motion of Joe Chicora, seconded by Tom Nagle, carried by all.

The Treasurer's reports for November and December 2006 were reviewed and accepted by motion of Tom Nagle, seconded by Joe Chicora, carried by all.

Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:

In sewage matters: Jim Ridderhoff noted, in respect to the well building, that three telephone quotes would be needed for projects costing between $4,000 and $10,000. Mike said that the bid quote of $9,749 from Pioneer Pole Buildings only included the shell of the building. It did not include the window to be put in and it didn’t include inside framing.

Joe Chicora added that piping for the building would have to be done also, another item not included in the bid. Dave Bright said also to be considered would also be site preparation, the floor, electrical work, and building the room for chemical treatment. At some point, the Authority will have to decide how much of the work will be done by LWMA employees and how much will be contracted out. Joe said the building itself would probably be the least expensive part of the project.

Jim Ridderhoff asked for a more complete list of steps that needed to be done regarding the well building. Dave and Joe said the list included grading, Erosion and Sedimentation controls, driveway paving, fencing, outside and inside piping, a concrete slab, electrical work, side work which may include a retaining wall, and the building.

Dave said the problem with the initial layout is that, unless a crane with a 30-foot reach is used to enter the site from Indian Drive and park right next to the building to remove and install the well pump, an alternate method of entry will have to be derived to allow easy and fast access to the well. A number of options were discussed regarding elevations and grading of the site. The maximum slope is about 8 ˝ % on the driveway. But that may be too steep for a normal well rig, which has to be within 5 to 10 feet of the well. Conventional rigs have no “reach” capabilities. Dave said there were different options for the grading, some requiring a retaining wall which he’d like to avoid due to cost. Mike asked if the building could be moved a bit, but Joe Chicora said there would still be a problem getting to the well because there was an 8’ slope to the well. Jim suggested filling in to eliminate the grade, and Dave said that could be done but a retaining wall would be needed. The Board discussed a variety of possible solutions, and Dave said he would work with Joe Chicora to resolve the grading issue. Other aspects of the layout were also discussed, such as the underground piping and types of retaining walls if needed.

Dave submitted a variety of paperwork that required signatures by a representative of the Board. He also said two checks would be required to proceed: one for $460 payable to the DRBC for document review fees, and one for $750 payable to the Commonwealth of PA for the PA DEP to review the public water supply permit application. Upon motion by Jim Ridderhoff, seconded by Tom Nagle, Joe Chicora was appointed as head of the subcommittee for the new well project, to give him the authority to make necessary adjustments, and to sign all necessary paperwork regarding the project. The Board also looked at colors for the new well building and decided on light beige with a green roof.

In legal matters, Joe Zerbe said routine legal matters had been taken care of, such as the satisfaction of liens and such. With respect to the Smeltzer property, which will be used for the new well site, he researched a couple issues regarding the acquisition of the land and all matters were resolved. He checked the zoning for the area and told the Board that no special zoning permits would be required for the development of the well and well house. He also talked to Mr. & Mrs. Smeltzer and they indicated they were ready to proceed. Joe told them that the Board would likely pass any resolutions needed to acquire the property at this meeting.

Upon motion by Jim Ridderhoff, seconded by Tom Nagle, carried by all, Joe Chicora was appointed Assistant Secretary of the LWMA Board.

Upon motion by Jim Ridderhoff, seconded by Joe Chicora, carried by all, a resolution was adopted to condemn the real estate owned by William and Nancy Smeltzer known as lots 1028 and 1029 in the Lake Wynonah development, situate in Wayne Township, known as Schuylkill Tax Parcel 34-26-1028, in order to construct on said real estate a well to supply water to the customers of the Authority.

Upon motion by Tom Nagle, seconded by Joe Chicora, carried by all, a resolution was adopted giving the appropriate Board members and officers of the Authority, and the Authority solicitor, authorization to take the appropriate steps as required by the Pennsylvania Eminent Domain Code to effectuate the immediate previous resolution.

Upon motion by Joe Chicora, seconded by Tom Nagle, carried by all, a resolution was adopted to authorize the Authority to pay up to $26,000 to the Smeltzers for the property should Mr. and Mrs. Smeltzer be in agreement to deed the property to the Authority in lieu of condemnation.

Upon motion by Tom Nagle, seconded by Jim Ridderhoff, carried by all, the settlement sheet as presented by Joe Zerbe for the transfer of the Smeltzer property to the Authority was accepted, and authority was given to Joe Chicora, Co-Chairman and Assistant Secretary, to sign it. The settlement sheet broke down the amounts as follows:

The total cost to obtain the property is $28,283.12. A check was issued to Central Penn Abstracting Company in the amount of $28,283.12 for the purchase of 1028/1029 Indian Drive. Joe Zerbe will disburse the monies appropriately.

Upon motion by Joe Chicora, seconded by Tom Nagle, carried by all, the Budget for 2007 was approved.

Upon motion by Tom Nagle, seconded by Joe Chicora, carried by all, 2006 year-end uncollectible debt for five years and prior in the amount of $166,950.07 was approved for write-off. The write-off is for accounting purposes only; the debt is not physically eliminated. The decision to start writing off uncollectible debt stemmed from recommendations by the Authority’s external auditors.

Upon motion by Joe Chicora, seconded by Tom Nagle, carried by all, the engineering firm of Spotts, Stevens & McCoy was reappointed for the year 2007.

Upon motion by Joe Chicora, seconded by Tom Nagle, and carried by all, the legal firm of Derenzo & Zerbe was reappointed for the year 2007.

Jim Ridderhoff and Joe Chicora noted their frustration regarding lack of response to septic Problem Identification Reports (PIRs) that were submitted to the South Manheim and Wayne township sewage enforcement officer. Jim said he will try to meet up with one or two township supervisors informally to discuss the problem.

There being no further business, Tom Nagle motioned for adjournment, Joe Chicora seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 7:16 p.m.

Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.

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