MEETING MINUTES OF THE
LAKE WYNONAH MUNICIPAL AUTHORITY
A regular meeting of the Board of The Lake Wynonah Municipal Authority was held on January 20, 2004 at the Lake Wynonah Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Jim Ridderhoff, Tom Nagle, Joe Chicora, and Dennis Scharadin. Also in attendance were Dave Bright (LWMA Engineer), Mike Stewart (American Water Service), LWMA attorney Joe Zerbe, Kelly Klamfoth (LWMA employee), Tom Zenker (South Manheim Township Supervisor) and property owner John Rees.
The meeting was called to order by Jim Ridderhoff at 6:03 p.m.
The minutes of the prior meeting were reviewed and accepted by motion of Dennis Scharadin, seconded by Joe Chicora, carried by all.
The Treasurer's reports for November and December 2003 were reviewed and accepted by motion of Joe Chicora, seconded by Tom Nagle, carried by all.
The first item of business was reorganization. Upon motion by Dennis Scharadin, seconded by Tom Nagle, and carried by all, officer positions did not change. They are:Jim thanked all members for their expertise and involvement in LWMA matters in 2003.
- Jim Ridderhoff - Treasurer & Co-Chairman
- Walter Jaros - Secretary & Co-Chairman
- Joe Chicora - Co-Chairman
Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. The written report is attached to the office copy of these minutes. Dennis asked if the hydrant that was sheared off by a property owner was "fireman-friendly" when it was replaced, meaning that a special fitting (a "quick coupling") was installed on the hydrant. Mike said that the fittings didn't come with the hydrant and would have to be purchased separately. He added that it would cost $27,000 to install them on all the hydrants, and Tom noted that the couplings would be highly susceptible to theft because they are easily removed. Mike said the replacement hydrants are more user-friendly than the existing ones. Dennis asked if there were any water access problems with the most recent property fire in Lake Wynonah. Mike told him that LWMA personnel went right out to the fire site to make sure the firefighters had everything they needed, but the fire companies brought their own tanker trucks and fire personnel told Mike that they wouldn't need any extra water.
Dave Bright said that the Act 339 refund program was pretty much defunct unless it was resurrected in the future. Although the LWMA submitted an application for funds, the general consensus of Dave and the LWMA Board was that it probably wouldn't be restored. Dave added that the Vulnerability Assessment he mentioned at the last meeting still needed to be addressed and completed by June 2004. He said he would provide information that might help to complete the necessary paperwork.
In legal matters, Joe Zerbe said he'd filed lien and judgment satisfactions at Jen's request. Otherwise, there was nothing else that needed immediate attention at the present time.
Upon motion of Tom Nagle, seconded by Dennis Scharadin, and carried by all, the engineering firm of Spotts, Stevens & McCoy was reappointed for the year 2004.
Upon motion by Tom Nagle, seconded by Joe Chicora, and carried by all, the legal firm of Derenzo & Zerbe was reappointed for the year 2004.
Upon motion by Tom Nagle, seconded by Dennis Scharadin, and carried by all (including a proxy vote by Walter Jaros), mileage reimbursement was raised from 30 cents to 37.5 cents.
Upon motion by Joe Chicora, seconded by Tom Nagle, and carried by all, the 2004 Budget prepared by Jim Ridderhoff was accepted as presented. Board members reviewed the figures prior to the meeting.
Sewage rates were discussed and Jim proposed raising the pumping rates slightly to make up for the loss of the Act 339 funding that amounted to approximately $8500, and asked the rest of the Board to consider the possibility to be discussed at the next meeting.
Easements, and septic system isolation and setback distances were discussed briefly. Septic system malfunctions and follow-ups by Sewage Enforcement Officers (SEOs) regarding them were discussed at length. Tom Zenker asked that septic inspection reports for the last six months be sent to him. Jen said she would prepare them and send them to him. Kelly said that the SEOs he talked to said that they were not receiving septic inspection reports. One SEO told Kelly that he only received 10 reports in the course of a year. All agreed that a distribution solution needed to be worked out to make sure that the SEOs receive and process the inspection reports for malfunctioning systems. Jim pointed out that malfunctions were not the only problems. He said that new constructions of septic systems are sometimes not being approved within setback and isolation distances according to Pennsylvania code. Tom Nagle said the real problem concerns septic systems installed too close to the water piping and drainage ditches going to the lake.
Individual septic violations previously addressed were discussed again at length.
Joe Chicora said that a universal inspection code is supposed to go into effect in June 2004, but he doesn't know if it will affect septic system installation directly.
There being no further business, Tom Nagle motioned for adjournment, Dennis Scharadin seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 7:20 p.m.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.