MEETING MINUTES OF THE
PLUM CREEK MUNICIPAL AUTHORITY
A regular meeting of the Board of The Plum Creek Municipal Authority was held on November 19, 2013 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Jim Ridderhoff, Tom Nagle, Dennis Scharadin, Jerry Weiss, and Matt Gruber. Also in attendance were Joe Zerbe (PCMA Attorney), Mike Stewart (PCMA Operations Manager), and Dave Bright (PCMA Engineer).
Jim Ridderhoff called the meeting to order at 6:00 p.m.
The minutes of the prior meeting held in September, 2013 were reviewed and accepted by motion of Jerry Weiss, seconded by Dennis Scharadin, carried by all.
The Treasurer's reports for September 2013 and October 2013 were reviewed and accepted by motion of Jerry Weiss, seconded by Dennis Scharadin, carried by all.
Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:
In sewage matters, Mike reported that:
- A water main break on Doe Drive was repaired.
- The water meters at all the wells were calibrated by CY Meter Service.
Dennis opened the bids for the Red pump truck. Bids received were as follows:
- All three pump trucks are operational at this time.
- The Red pump truck was put out for bid with the bid opening to be held after 5:00 pm on November 19, 2013.Upon motion by Jerry Weiss, seconded by Dennis Scharadin, and carried by all, the bid for the pump truck was awarded to the highest bidder, which was Mike Veneziano at $5, 101. Tom said he would be available to go to the notary to sign the paperwork for transfer of the title for the truck after payment had been received.Mike Veneziano $5,101
Wells Septic Service $5,000
Devino Used Trucks $4,677
Breiner Contracting $1,555
Jerry asked how water consumption this year compared to the same time last year. Mike said it's close, but he thinks there was a slightly higher level of production. Dave Bright looked back in his records for comparison and said production actually went down a bit.
In engineering matters, Dave Bright addressed the application process that's required by the PA DEP for the water storage tanks repainting project. He said the application is to obtain the DEP's approval for the project. Jim said that he talked to a bank about financing the project, but the bank can't commit to anything at this point because the project was too far away. It was noted that financing isn't required to put the project out for bid, but it will be required before any bids are awarded. Upon motion by Jerry Weiss, seconded by Dennis Scharadin, and carried by all, the Board voted to put the repainting project out for bid when all DEP permit applications have been approved. Joe Zerbe said a special meeting will be required to approve a tax-free loan for the project before any paperwork is processed. He also reiterated that a bid can't be awarded until the PCMA is certain it can get a loan for the repainting project.
In legal matters, Joe Zerbe said that routine matters, which included filing and satisfying liens, were addressed. He also took care of legally advertising the bid notice for the sale of the red Mack pump truck.
Jim submitted a preliminary budget for 2014 which he asked all Board members to review and provide feedback for. All actual expense and income figures can't be incorporated into the preliminary budget until the end of the year, and Jen said she will distribute a copy of the adjusted budget to all the Board members when she updates actual totals.
Jerry said he read an article in The Authority magazine that said Penn Vest loans are available to private individuals for repair or replacement of on-lot sewage systems. Jen said she would call the Pennsylvania Municipal Authorities Association to find out who to talk to about the private loans, and get as much information as she could about it.
There being no further business, Jim Ridderhoff motioned for adjournment, Matt Gruber seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 6:30 pm.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.