MEETING MINUTES OF THE
PLUM CREEK MUNICIPAL AUTHORITY
October 2015

A regular meeting of the Board of The Plum Creek Municipal Authority was held on October 20, 2015 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.

Board members present at the meeting were Tom Nagle, Jim Ridderhoff, Jerry Weiss, Dennis Scharadin, and Matt Gruber. Also in attendance was Joe Zerbe (PCMA Attorney), Dave Bright (SSM Engineering), and Mary Radcliffe (PCMA Operations Manager).

Jim Ridderhoff called the meeting to order at 6:00 p.m.

The minutes of the prior meeting held in September, 2015 were reviewed and accepted by motion of Matt Gruber, seconded by Dennis Scharadin, carried by all.

The Treasurer's report for September, 2015 was reviewed and accepted by motion of Dennis Scharadin, seconded by Matt Gruber, carried by all. Mary reviewed her written report relating to managerial matters (submitted to the Board at the meeting) which addressed water and sewage operations. In water matters, she reported that:

In sewage matters, Mary reported that:
  • The blue pump truck was inspected and was operational, but is now back at Blue Mountain Mack for problems related to starting the truck. Mickey thinks it may be a battery issue but he wasn’t sure. The white pump truck had its annual inspection and is currently in service.
  • The big pickup truck will be taken in for inspection this week. Also, possible suspension problems will have to be addressed.
  • Met with a representative from L/B Water Service to discuss replacement of the influent valve at the plant. The controller works sporadically in both Auto or Manual modes, and it could fail open or closed. The best time to have the influent valve replaced would be during the winter when pumpings slow down. This is an action that Mike recommended should be addressed.
Jim asked Mary if she followed up with the customer that attended the last meeting who reported having discoloration problems with his water, which was resulting from the iron and manganese. She said they did go out to his house the day prior and flushed the hydrant outside, and she said the hydrant cleared within minutes. They also flushed his lines inside the house, and his water was clear and clean.

In engineering matters, Dave Bright said he had nothing to report that hadn’t been already addressed.

Jerry asked about the most recent water leak on Wanna Drive, and asked how Joe finally figured out where to turn the water off. The water started running out at enormous rate and the shut-off valves indicated on the system maps didn’t shut the water off. Jerry said that the valve Joe finally found to stop the water flow should be marked on the PCMA’s water system maps in case the same thing happens in the future. Mary said Joe told her that one of the valves that was marked on the map couldn’t be found.

In legal matters, Joe Zerbe said he addressed routine matters such as filing & satisfying liens but, other than that, there was nothing to report.

Tom said he went over the structural report for the sewage plant and truck garage that Dave Bright’s company provided, and organized it a bit but he and Matt didn’t really have a chance to get together and go over it to prioritize the work. Tom said they have to determine how much of it can be done in-house as maintenance and how much has to be done by outside contractors. He said there was only one thing that would need to be put out for bid when the time came to do it, and that was the roof on the plant. Jim asked if he needed to incorporate a significant amount of money in the upcoming budget to cover the repairs. Tom said he thinks the first stage of repairs will be minor in regard to cost because a lot of it can be done in-house. Tom said he’ll look at the current budget to see what’s apportioned for normal, routine repairs and then take a look at how much has actually been spent on repairs so far this year. Depending on his findings, more funds may have to be added to the budget for 2016.

Mary asked when the two large storage tanks at the sewage treatment plan were slated for replacement, and Tom said that project was originally scheduled for 2016 but substantial repairs were made on the tanks and the work was pushed out. Also, the repainting of the water storage tanks had been moved up and took precedence. Dave Bright looked through his notes and concurred that the sewage tanks had been scheduled for 2016 but the repainting project was addressed out of necessity. The type of replacement tanks were discussed briefly, but Jim said that will be discussed in more depth when the time comes to replace them because costs will be factored in at that time.

Tom said he talked to Dave Bright briefly about the iron and manganese in the water, and Dave recommended that we do iron and manganese testing on each of the wells so we know what kind of levels each well has. This is the information that will be needed to talk to different companies about what kind of products and equipment that is available for removing the iron and manganese. Dave suggested a month of testing each week to get a baseline and to determine fluctuating levels. Tom said Mike Stewart indicated that two of the wells were higher in iron and manganese than the others. Dave said there are a lot of different treatment mechanisms for removing iron and manganese from the water, but we need to know how bad the problem is before the correct treatment can be determined. Dave also said that a sequestering agent is currently being added, and it’s dosed to provide treatment based on certain levels, but those levels may have changed since the dosing was started. Tom also said that the sequestering agent won’t work if the iron and/or manganese levels are beyond a certain amount, and we don’t know what those levels are. Tom said he checked with one company he’d found that has methods and treatments for removing the iron and manganese from the water but they need to know how high the levels are to be able to recommend which method would be best. After a bit more discussion about the water quality and how the water samples would be collected, the Board told Mary to obtain water samples for testing iron and manganese from all of the wells each week for the next couple of months. Dave Bright also recommended keeping a log of water quality complaints to see if particular areas have more problems than others.

Jerry asked Jen to look into new health insurance requirements regarding verification of coverage for each employee. She said she’ll need to report insurance benefits on each employees W-2 forms starting this year, but she was unaware of any other reporting requirements. She said she’ll look into it and try to find out if there are additional forms that need to be completed regarding health insurance.

There being no further business, Dennis Scharadin motioned for adjournment, Jerry Weiss seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 7:48 pm.

Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.

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