MEETING MINUTES OF THE
PLUM CREEK MUNICIPAL AUTHORITY
A regular meeting of the Board of The Plum Creek Municipal Authority was held on September 16, 2014 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Jim Ridderhoff, Tom Nagle, Jerry Weiss, Dennis Scharadin, and Matt Gruber. Also in attendance were Dave Bright (PCMA Engineer), Joe Zerbe (PCMA Attorney), and Mike Stewart (PCMA Operations Manager).
Jim Ridderhoff called the meeting to order at 6:00 p.m.
The minutes of the prior meeting held in July, 2014 were reviewed and accepted by motion of Matt Gruber, seconded by Dennis Scharadin, carried by all.
The Treasurer's reports for July, 2014 and August, 2014 were reviewed and accepted by motion of Tom Nagle, seconded by Jerry Weiss, carried by all.
Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:
In sewage matters, Mike reported that:
- The water storage tanks are full and back to normal operations.
- The water storage tank painting has been completed and all equipment has been removed.
- Two more water leaks have been detected, and both were on the customers’ sides.
- Well # 8 has been acid washed and chlorinated.
- Meter reading is in progress.
Tom asked if acid washing increased production in Well #8. Mike said it did minimally but he didn’t acid wash it for a long period. Mike said he’ll be doing the same thing to Well #6 at greater length, and will be then able to tell better if increasing the time will make a difference. Jim asked how often acid washing is performed, and Mike told him it’s done when the well volume decreases. Jerry asked if the current production for Well #8 was normal. Mike said the production was much higher when Well #8 was first built, and that production has dropped from 90,000 gallons per day to 65,000 gallons per day. He added that iron bacteria and screen clogging may be contributing to lower production in Well #8.
- Both pump trucks are operational.
- The new pickup truck is operational and in service.
- The GMC pickup truck had a transmission failure and was scrapped. Naftzinger’s towed it away to the scrap yard.
In engineering matters, Dave Bright said that all the required paperwork had been received from the repainting project contractor, and the water samples that were collected after the tanks had been filled were satisfactory. He then recommended final payment for the project which the PCMA paid. July 28, 2014 starts the two-year maintenance period, and the contractor is responsible for any irregularities that may pop up. Also, the official DEP permit had been received, although verbal “ok” was given prior to receiving the paperwork. Jim asked Dave if the repainting contractor, George Kontoupes, satisfied his requirements, and both Dave and Mike said they were very professional and did a good job.
In legal matters, Joe Zerbe said he took care of routine matters such as filing and satisfying liens. He said Jen notified him about an instance where a customer turned his water back on after he was turned off for nonpayment. Mike told Joe that the customer dug around the curb box and manipulated it without breaking the lock that was put on it, and he and Joe Clemas cemented the curb stop in the ground to prevent further manipulation. Mike said he called the State Police to report it but nobody called him back, and he didn’t follow up. Dennis asked if cementing the curb stop in would cause any problems for the PCMA in the future, and Mike said it would not, even if it had to be dug up.
The Board discussed water and sewage rates for 2015 at length. Tom prepared income and expense projections for 2015, and presented it to the Board. After reviewing a number of different options, the Board, upon motion by Jim Ridderhoff, seconded by Matt Gruber, and carried by all, approved the following rates for 2015, to go into effect January 1, 2015:
Jen said she would notify customers of the 2015 rates when she mailed the October water bills.
- No change in the water rates – no increase.
- Septic pumps would increase to $250, up from $240
- Holding Tank Pumps would increase to $150, up from $145
- Tank Tests would increase to $100, up from $75
- Additional sewage charges related to distance and elevation did not change.
The PCMA water permit fee includes a tapping fee of $1,000 plus the actual cost of a meter, backflow preventer, connections, and inspections. Because the cost of a meter and accessories keeps changing, the Board voted to change the cost of the water permit fee any time the actual cost of the meter and accessories changed – to include the tapping fee of $1,000 plus the prevailing meter costs – upon motion by Tom Nagle, seconded by Dennis Scharadin, and carried by all.
There being no further business, Jerry Weiss motioned for adjournment, and Matt Gruber seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 7:20 pm.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.