MEETING MINUTES OF THE
PLUM CREEK MUNICIPAL AUTHORITY
September 2012

A regular meeting of the Board of The Plum Creek Municipal Authority was held on September 18, 2012 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.

Board members present at the meeting were Dennis Scharadin, Tom Nagle, Jerry Weiss, and Matt Gruber. Also in attendance were Dave Bright (PCMA Engineer), Mike Stewart (PCMA Operations Manager), and Joe Zerbe (PCMA Attorney).

Dennis Scharadin called the meeting to order at 6:00 p.m.

The minutes of the regular prior meeting held in July 2012 were reviewed and accepted by motion of Tom Nagle, seconded by Matt Gruber, carried by all.

The Treasurer's reports for July 2012 and August 2012 were reviewed and accepted by motion of Jerry Weiss, seconded by Matt Gruber, carried by all.

Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:

In sewage matters: Jerry asked if periodic maintenance on all the wells should be considered to prevent problems in the future. Mike said it’s hard to say because there’s no way of knowing how long the treatment will last, but he said it’s something that should be looked into. He said the other wells are pumping fine right now, but Well #6 should probably be treated because it has a lot of iron and manganese which would make it less productive and more susceptible to acquiring air. Mike said it’s relatively inexpensive to treat the wells chemically. Dennis asked how much it would cost to remove the sediment that accumulates in the wells, and Mike said it would be expensive (between $10,000 and $20,000) because the pumps would have to be pulled to remove the sediment. Dave Bright said it’s more or less a matter of monitoring the water levels and production, and a fixed schedule may not be necessary. Dennis noted that the amount of truck tires purchased had decreased, and asked Mike if something had changed. Mike said the LWPOA has switched from tarring and chipping the roads to regular asphalt, and asphalt is a lot easier on the tires. Mike said the drive tires have been lasting a lot longer. Mickey Sinitsky, PCMA employee, suggested to Mike that we might want to try recapped tires. Matt agreed that would be a good idea but not for the steering tires. Jerry asked how the pickup truck is holding up, and asked if it is going to stand up to plowing this winter. Mike said he thinks we’ll be able to use it for a couple of years yet, but it is showing its age. He said the one Mack did need tires and may need a front-end alignment also.

Jerry asked Mike if he talked to anyone at the Summit Station Fire Co. about drawing water from the fire hydrants and taking it out of the development. Mike said he spoke with the fire chief and explained to him that drawing water out of the hydrants stirs up a lot of sediment in the water lines that would create problems all along the street. There were quite a few people in the area who were calling to report dirty water, and Mike believes that it was probably from the fire company stirring up the sediment by drawing out water from the hydrants. He said the chief agreed that they wouldn’t do that anymore.

In engineering matters, Dave Bright said that he had nothing to report.

In legal matters, Joe Zerbe said he attended to routine matters such as satisfaction and filing of municipal liens but, other than that, he had nothing to report.

Tom compiled a specifications summary for another pump truck after talking at length with Mickey Sinitsky, Jim Ridderhoff, and Matt Gruber earlier in the day. Mickey has been talking with a number of truck dealers and had gathered an enormous amount of information about what kind of trucks and options were available. Mickey had arranged for one of the dealers to bring a truck down to the PCMA office to take a look at. The Board and Mike discussed the necessity of different aspects needed for a truck based on a number of issues Mickey noted and on what Tom, Jim, Matt, Mike, and Mickey observed during their meeting with the truck dealer. After much discussion, Tom said he would rewrite the summary with an expanded set of specifications for Mickey and the Board to look over and add suggestions.

Tom asked Joe Zerbe a few questions about advertising a bid after the specifications have been finalized, and Joe directed the Board as to the bidding process. He also suggested looking for other funding in addition to what might be offered by the dealer to get the best interest rates.

There being no further business, Jerry Weiss motioned for adjournment, Tom Nagle seconded the motion, carried by all. The meeting was adjourned by Dennis Scharadin at 7:55 pm.

Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.

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