MEETING MINUTES OF THE
PLUM CREEK MUNICIPAL AUTHORITY
A regular meeting of the Board of The Plum Creek Municipal Authority was held on August 21, 2018 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Jim Ridderhoff, Jerry Weiss, Matt Gruber, and Corby Lewis. Others in attendance were Dave Bright (SSM Engineering), Joe Zerbe (PCMA Attorney), Keenan Engle (PCMA Operations Manager – Select Environmental), Joe Clemas (PCMA Field Ops.), and property owners who signed the attendance sheet: George Ankenbrand, Jean Schreiber, David Mengel, Joe Haggerty, Joe Masiado, Paul Purcell, Rich Hardy, Frank Miller, and Morag Donlevy.
Jim Ridderhoff called the meeting to order at 6:00 p.m.
The minutes for the July, 2018 meeting were accepted by motion of Corby Lewis, seconded by Matt Gruber, carried by all.
The Treasurer's report for July, 2018 was reviewed and accepted by motion of Matt Gruber, seconded by Jerry Weiss, carried by all.
Keenan gave the manager’s report. In water operations, he reported:
In sewage operations, Keenan reported that:
- Normal operations continue. There were no violations to report for the period.
- All wells are operational. Two wells are currently online, and the wells are being rotated to avoid overflowing the water storage tanks.
- The Booster Station is at 13.5 psi.
- All pumps at the Booster Station are operational and are rotating on a monthly basis.
- Daily average water production is approximately 150 gpm from two wells.
- A service line leak at 1629 Lightfoot Drive was repaired, as well as a leak on the service line at 2259 Wynonah Drive.
Keenan said the Mack truck is at Blue Mountain Mack right now to have a new pump installed. PCMA Joe said he was told the cost would be around $5,000. Matt asked when the pump on the Mack was last serviced and whether it was under warranty. Keenan said it was serviced earlier in the year but there was no warranty on the work. A new pump was not installed at that time; the old one was taken out, cleaned, and put back together. Jim asked who normally does the repairs on the pump trucks, and Keenan said it depends on what's being done. Both Blue Mountain Mack and Axiom work on the pump trucks. Jim asked how long the Mack was recently out of service. Keenan said about five weeks, but not consecutively.
- Normal operations continue. No violations to report for this period.
- Approximately 26 septic pumps are in the backlog.
- The Mack pumper is in the shop for a pump replacement.
- Both pickup trucks are operational.
- Mike Kreiser will be coming to the PCMA to look at the return lines in the sewage treatment plant.
- Another influent valve was installed by Slaymaker at the sewage plant but the repair person could not adjust the existing computer to work with the valve. Flow Data Instruments was scheduled to arrive the day of the Board meeting to adjust the settings but they didn't show up.
Matt asked if Slaymaker was paid for the valve in at the sewage plant because, although they installed the valve, they couldn't get it to work. Jen said the PCMA office hadn't received a bill for the work yet. Jim asked if the plant was being operated semi-manually, and Keenan said the plant is on full manual operation at this point.
In engineering matters, Dave Bright said there wasn't a whole lot to report. He said Jamie Lorah was up in Wilkes Barre earlier in the day to go through the DEP archives to look for answers as to how the PCMA was originally set up and for any other information that might be useful in making a decision about the future of sewage operations. He said Jamie had to organize the material she found and that she hadn't yet prepared a report. Dave said that Ron Derenzo called him to discuss the incorporation of the Authority but there really wasn't much that Ron could contribute.
In legal matters, Joe Zerbe said routine matters were addressed, including filing and satisfying liens, and reviewing correspondence Jen compiled to be mailed on behalf of the Authority. He said he also prepared and submitted paperwork for the recent county sheriff sale in order to collect money owed to the PCMA.
Jim Ridderhoff gave an update of the sewage operations. He said research is still being conducted and information is being gathered. No decision will be made until all data has been gathered and reviewed.
Joe Haggerty asked Dave Bright if there was anything to report regarding the 2017 sewage expenses. Dave said it's still being worked on. Also, Dave said they're still going through SSM archives to see what might be on file regarding the incorporation of the PCMA. Dave said he hoped to be able to present something at the September Board meeting, but it depended on how much information is found and how long it takes to organize.
David Mengel (who has had an ongoing issue with his home water filters) said he's been experimenting with different kinds of filters to see which ones work the best and which ones have to be changed less often. He said he engaged someone to look at his home filter system to tell him if there are better options for him. He asked if the PCMA had any plans to replace the water line mains in the development because there are so many water main break repairs. He said there were 10 leaks last year and 12 this year along with 4 curb stops, and he has to change his filters more often during and after leaks repairs. Dave Bright explained that it's not the main lines that are being repaired most of the time. He said there are instances when a main break occurs but it's usually the service line running from the main to a curb stop that is repaired. Keenan said that plastic lines are replaced in their entirety when a leak occurs.
Joe Haggerty asked if it's possible that the water mains could last 100 years, and Dave Bright said they could last that long. David Mengel asked if the water system will head down the same road as the sewage in ten years. Jim said the reason the sewage plant is in trouble is because the Authority didn't have the finances to repair it like it should have been repaired, and the water system doesn't currently have the problems that the sewage operations does.
The Board received another letter about the driveway from the property owners at 2336 Spear Cove. Corby Lewis and Matt Gruber said they will contact the property owners to look at the driveway to determine what kind of damage the owners were referring to. They will report their findings to the other Board members.
The PCMA Board acknowledged Tom Nagle's resignation from the Board due to ongoing health issues. Tom resigned effective October 31st to give the Townships adequate time to find someone to replace him. He is currently handling minor Board issues from his home.
At 6:40 p.m. the Board suspended the regular meeting and convened in Executive Session to discuss an employee matter. At 6:47 p.m. the Board reconvened in regular session. Upon motion by Jim Ridderhoff, seconded by Jerry Weiss, and carried by all, the Board voted to discontinue paying Mickey Sinitsky's health insurance as of September 30th, as he hadn't worked in 7 months, and there is no indication when or if he would be returning to work. Jen will send a letter informing Mickey of the decision, and inform him that he will be given the opportunity to continue paying the premiums through COBRA.
There being no further business, Jim Ridderhoff motioned for adjournment, Matt Gruber seconded the motion, carried by all. Jim Ridderhoff adjourned the meeting at 6:55 p.m.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.