MEETING MINUTES OF THE
PLUM CREEK MUNICIPAL AUTHORITY
July 2015

A regular meeting of the Board of The Plum Creek Municipal Authority was held on July 21, 2015 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.

Board members present at the meeting were Tom Nagle, Jerry Weiss, and Matt Gruber. Also in attendance were Dave Bright (PCMA Engineer), Joe Zerbe (PCMA Attorney), Mike Stewart (PCMA Operations Manager), and Patrick OíBoyle (P.J. - PCMA Operator).

Jerry Weiss called the meeting to order at 6:01 p.m.

The minutes of the prior meeting held in May, 2015 were reviewed and accepted by motion of Matt Gruber, seconded by Tom Nagle, carried by all.

The minutes of a Special Meeting held May 28, 2015 were reviewed and accepted by motion of Tom Nagle, seconded by Matt Gruber, carried by all.

The Treasurer's reports for May 2015 and June 2015 were reviewed and accepted by motion of Matt Gruber, seconded by Tom Nagle, carried by all.

P.J. reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:

In sewage matters, P.J. reported that:
  • Both pump trucks are operational.
  • The new, used pickup truck is operational and in service.
  • The aeration line diffusers are currently being removed, cleaned, inspected, and repaired at the sewage treatment plant.
  • A new air compressor and an air line system was installed by sewage plant staff for operation of the influent control valve.
  • Dave Meyers replaced an electrical relay in the screen drive control cabinet at the sewage treatment plant.
  • An inspection for boiler certification was performed at the sewage plant.
P.J. added that the report for the boiler inspection at the plant was received and there were recommendations on several things, one being a valve installation between the boiler and the backflow preventer. Another recommendation was to implement an electrical preventive maintenance program that includes thermal scans and yearly servicing of the electrical control cabinets to identify hot spots and loose screws, and removing oxidation and corrosion. P.J. and Mike would be discussing how to go forward to address items in the report.

P.J. also said that in the next few weeks, after the storage tank levels have increased, Well #6 will be taken offline to be acid washed in order to improve water production.

P.J. said the building structures on both the dump station and the sewage treatment plant should be examined for defects to make sure everything is sound. Also, the flat roofs should be checked to make sure they are still strong enough to support the weight of snow and ice during the winter. Dave Bright said he can have the structural engineers take a look at the buildings, and the Board told him to arrange to have someone look into it.

Matt asked Mike if he looked into pricing for the motor oil needed for the trucks, and Mike said he secured an account with another supplier who can provide the oil at half the price that was previously paid.

In engineering matters, Dave Bright brought a copy of the distribution drawings for the Boardís reference. He also said itís the first anniversary of the storage tank painting, and first- and second-year inspection was required according to the contract. Dave he spoke with Mike about inspection of the tanks and Mike said he was satisfied with the work. Dave said he didnít see a need to get the contractor back from Michigan in order to do a one-year inspection as long as Mike said everything was in order, which he did. Dave said he would contact the contractor to tell him that the one-year inspection wasnít necessary at this point. In legal matters, Joe Zerbe said he addressed routine matters such as filing & satisfying liens. He also said that a problem was resolved with a customer who was blocking his curb stop to prevent water shut-off for non-payment.

Jen said, in looking to secure a third quote for billing software to replace the software in service, she saw a package that she would like to see demonstrated before making a final decision on which one to choose. The demonstration is set for August 6, 2015 and she said she feels it is worth putting off making a final decision until she takes a good look at the most recent one. No matter which one is chosen, she said sheíll have the required quotes and the information will be given to the Board at the September meeting.

The audit for 2014 was completed by Jones & Co. CPA, and was submitted to the Board for review. The audit report was reviewed and accepted by motion of Matt Gruber, seconded by Tom Nagle, and carried by all.

Tom asked P.J if he obtained his water operatorís license. P.J. had a sewage operatorís license but didnít have his water operatorís license in March when he was hired, but he told the Board at that time that he just needed to submit his paperwork in order to get it. Having both licenses is a requirement for the position P.J. was hired for, which is to replace Mike Stewart when he retires later in the year. P.J. said he did not get his water operatorís license, and he did not elaborate on the issue when Tom asked if he wanted to explain.

There being no further business, Matt Gruber motioned for adjournment, Tom Nagle seconded the motion, carried by all. The meeting was adjourned by Jerry Weiss at 6:18 pm.

Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.

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