July 2013

A regular meeting of the Board of The Plum Creek Municipal Authority was held on July 16, 2013 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.

Board members present at the meeting were Jim Ridderhoff, Tom Nagle, Dennis Scharadin, and Jerry Weiss. Also in attendance were Joe Zerbe (PCMA Attorney), Mike Stewart (PCMA Operations Manager), Dave Bright (PCMA Engineer), and PCMA employee Joe Clemas.

Jim Ridderhoff called the meeting to order at 6:00 p.m.

The minutes of the prior meeting held in May, 2013 were reviewed and accepted by motion of Tom Nagle, seconded by Dennis Scharadin, carried by all.

The Treasurer's reports for May 2013 and June 2013 were reviewed and accepted by motion of Jerry Weiss, seconded by Tom Nagle, carried by all.

Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:

In sewage matters, Mike reported that: In engineering matters, Dave Bright reminded Mike about a new regulation that requires new monitoring for disinfection by-products; the monitoring plan is required by October 1, 2013. When the PCMA's monitoring plan is approved, the regulation will go into effect in 2014. In regard to repainting the water storage tanks, Dave said he didn't think anyone had looked at the condition of the tanks for about two years, and he'll have a representative contact Mike to arrange a time to inspect the tanks to see if the condition has changed. Mike said, when an inspection was performed two years prior, the tanks were inspected inside and out, and the tanks were in relatively good condition. Dave said the person who looked at the tanks recommended that the interior on the biggest tank be completely blasted and repainted. He also said that the interior of the smaller tank and the exterior of both tanks would probably only needed a good blasting for rust that had developed, then roughen up the paint and apply an overcoat on the exterior as well as the interior of the smaller tank.

Dave said repainting on the interior of the tanks requires PA DEP approval. He said specs have to be written explaining how the painting will be done to the interiors of the tanks and then submitted it to the DEP. Tom said the inspection of the tanks should be done so a report can be filed with the DEP in anticipation of repainting the tanks. The plan is to get the approval from DEP and put the project out for bid in early winter to be implemented the following spring. Mike proposed to do the small tank first and then the large tank immediately after. The subject of how to pay for the repainting project was discussed because the PCMA does not have the funds to pay for the project. Financing will have to be secured for the project, or a line of credit secured in order to use it for future projects that have to be addressed within the next few years. The large holding tanks behind the treatment plant will have to be replaced soon after the repainting projects have been completed. Mike said the tanks have been welded and repaired for a lot of years by patching bad spots, but that can't continue for too many more years.

Joe Zerbe said he addressed routine matters that included filing and satisfying liens. He also noted that he closed on the PCMA's purchase of lot 956 Lone Star Drive which was purchased as wellhead protection for Well #6. Joe said he filed a tax assessment appeal on the lot to get a tax exemption going forward, but the last bill had to be paid.

It was noted that the Audit report for 2012 had been completed by the auditors and distributed to all Board Members prior to the meeting. The auditors commended the Board for taking the necessary steps needed to keep the Authority solvent.

Tom said the sewage rates in effect at the current time require weekend and holiday pumps to be charged double the normal rate because an employee has to be called in to do an emergency pump. He suggested that the charge for holiday pumps be charged triple, rather than double, to encourage customers to become more proactive in planning their pumps rather than waiting until they're in an emergency situation on a holiday. It not only costs more to the Authority to call someone in to do the pump, but it disrupts everyone's holiday because the customer waited too late to call for a pump. This situation almost always involves holding tanks. Septic tank issues are generally true emergencies, but holding tanks that require emergency pumps are usually due to poor planning on part of the customer.

There being no further business, Dennis Scharadin motioned for adjournment, Jerry Weiss seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 6:42 pm.

Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.

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2013 Plum Creek Municipal Authority