MEETING MINUTES OF THE
PLUM CREEK MUNICIPAL AUTHORITY
A regular meeting of the Board of The Plum Creek Municipal Authority was held on July 20, 2010 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Jim Ridderhoff, Dennis Scharadin, Jerry Weiss, and Matt Gruber. Also in attendance were Dave Bright (PCMA Engineer), Mike Stewart (American Water Service), and PCMA attorney Joe Zerbe.
Jim Ridderhoff called the meeting to order at 6:00 p.m.
The minutes of the prior meeting were reviewed and accepted by motion of Jerry Weiss, seconded by Dennis Scharadin, carried by all.
The Treasurer's reports for May 2010 and June 2010 were reviewed and accepted by motion of Jerry Weiss, seconded by Dennis Scharadin, carried by all.
Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:
In sewage matters:
- Hydrant flushing is complete.
- System repairs are complete. Final restoration will be completed as soon as the wet soil settles around the leak sites.
- Meter reading for the second quarter is complete.
- William Russian conducted a water supply survey for Wayne Township consisting of a review of the water system and hydrants. Flow testing of several fire hydrants was performed as part of the survey. The flow test report will be mailed to us.
Mike said the red Mack was taken in for repair since he wrote his report. Mike told the Board that a decision would have to be made as to whether to replace or repair the pickup truck. He said the approximate value of the pickup is between $3,000 and $4,000. Mike suggested that it be repaired. The frame of the truck had a crack in it, probably caused from plowing the heavy, wet snow during one storm last winter. The crack in the frame then caused a problem with the transfer case. The frame was welded and will hold up well, but the transfer case will have to be repaired or the truck replaced. The Board discussed the possibility of buying a second smaller truck for light duty to take some of the burden off the current heavy duty pickup truck, but no decision was made.
- Both pump trucks are operational.
- The red Mack pump truck will have the primary and secondary shut off valves serviced and/or replaced by Rick Seiler.
- The DEP inspection at the wastewater treatment plant was satisfactory.
- We have been able to donate two more loads of sludge to the Branch Cass Municipal Authority, and have saved the cost of dumping sludge at the Pine Grove plant.
The metering valve that comes into the sewage treatment plant will need work before winter, and Mike wanted to know if the Board wanted the valve repaired or rebuilt. The current valve has been in place since 1996. Mike said he would get prices for rebuilding or replacement for the next meeting.
In engineering matters, Dave Bright talked about the paperwork thatís needed to address viral groundwater regulations (the 4-log treatment of viruses). Mike said he gathered a lot of the information he needed and downloaded all the forms required, and told the Board he was in contact with Dave about a sketch that was needed before the forms could be submitted. He said he would probably mail them in early August, but itís not due until October.
In legal matters, Joe Zerbe said the second deed of consolidation for all of the PCMA/LWMA properties was prepared and ready to be filed. The Well 8 properties were combined on another, separate deed. The purpose of the property deed consolidations is to avoid confusion when new Board members and other personnel take over down the road. Joe said itís just good planning for the future. He said he also had paperwork prepared that assigns all of the permits, bills of sale, easements, releases, and rights, etc. recorded throughout the years to the PCMA which will further help alleviate confusion in the future due to the name change of the Authority.
Joe said he talked to someone from the PMAA to see how theyíre advising members to handle the residential sprinkler system requirements. He was given answers to a lot of questions, and he said the law is still set to go into effect on January 1, 2011 but many contractors are lobbying to get the enactment of the law postponed for a year or so. Joe said he doesnít think we should count on that happening, and we should expect it to go into effect on January 1, 2011 as planned. A lengthy discussion took place regarding unanswered questions in relation to the residential sprinkler system law and the liabilities associated with it. The design for a meter pit assembly for the sprinkler systems was also discussed, in addition to a preliminary revision to the Water, Rates, Rules and Regulations that addresses installation specifications.
It was noted that the 2009 audit had been received from Jones & Co., and everything was satisfactory.
Because the 12-year old business office copier stopped working and could not be repaired, it was decided to purchase a new one for $2,795 upon motion by Dennis Scharadin, seconded by Matt Gruber, and carried by all.
There being no further business, Jerry Weiss motioned for adjournment, and Matt Gruber seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 7:35 p.m.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.