MEETING MINUTES OF THE
PLUM CREEK MUNICIPAL AUTHORITY
A regular meeting of the Board of The Plum Creek Municipal Authority was held on May 19, 2015 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Jim Ridderhoff, Tom Nagle, and Jerry Weiss. Also in attendance were Dave Bright (PCMA Engineer), Joe Zerbe (PCMA Attorney), Mike Stewart (PCMA Operations Manager), and Patrick O’Boyle (P.J. - PCMA Operator).
Jim Ridderhoff called the meeting to order at 6:10 p.m.
The minutes of the prior meeting held in March, 2015 were reviewed and accepted by motion of Jerry Weiss, seconded by Tom Nagle, carried by all.
The Treasurer's reports for March 2015 and April 2015 were reviewed and accepted by motion of Jerry Weiss, seconded by Tom Nagle, carried by all.
Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:
In sewage matters, Mike reported that:
- Dave Bonkovich was called in for leak detection.
- Two large main breaks that were losing water in excess of 100,000 gallons a day, along with many service line leaks, occurred in a very short period of time during the prolonged cold spell. The storage tanks lost water quickly until the leaks were found and repaired.
- Customers were contacted using the PCMA’s public notification system to request that all residents conserve water as much as possible due to the water crisis. The LWPOA also assisted in keeping residents informed by sending emails, and by continuing to ask customers to conserve water. The LWPOA was also helpful with finding leaks, and did discover a leak on a customer’s service line that was large enough to empty the PCMA’s small water storage tank.
Mike explained how the tailgate lift worked and how it was tested. P.J. told the Board that the purpose for the lift was to prevent workers from being unnecessarily exposed to hazards due to multiple handling of free liquids, along with preventing injury from moving the heavy drums. Mike said it was an excellent piece of equipment that will also save a lot of time when transporting chemicals.
- Both pump trucks are operational.
- Eight drive tires were replaced on the white pump truck. Four of the tires were recaps which cost $300 each, saving the PCMA about $100 per tire. Four lift axle tires were replaced with new tires rather than recaps because the wait time to purchase the casings needed for recapping was in excess of three weeks. Also, there was very little price difference between new and recap tires for the size of the tires needed for the lift axles.
- A Larson tailgate lift was purchased for the pickup truck to enable safer transport of the large chemical barrels to prevent injury to workers.
- The flow meter at the sewage plant, which may have been damaged by a power surge, was repaired by Moyer Electronics. The same type of damage occurred a few weeks prior and it required similar repairs.
- Minor repairs were made to the skimmer at the sewage plant, and a metering valve for the plant influent has been ordered from the manufacturer. The valve will be installed when the plant can be taken out of service for the repair.
Jim asked if a surge protector at the sewage treatment plant would help prevent damage to the flow meter. Mike said the surges that affect the sewage plant electronics were not the same types that occur on computers.
In engineering matters, Dave Bright said he checked to make sure the contractors who repainted the water storage tanks still had insurance in place for the maintenance period of the project, and he said that insurance was in place. Dave also said he had one of his electrical engineers look over the security equipment that was to be installed for the PCMA, and he said they told him it was good equipment.
In legal matters, Joe Zerbe said he addressed routine matters such as filing & satisfying liens. He also asked the Board how to proceed with a customer who was blocking access to a curb stop to prevent the PCMA from terminating his water service. The Board told Joe to file charges if the customer doesn’t comply with an overnight request letter to move his truck and pay his delinquent account balances.
Jen told the Board that she looked at a number of commercial software packages to replace the current billing programs, and decided on one that would suit better than others. Jen said nothing would have all the features of the programs that are now in place but concessions will have to be made. The software currently in use was custom programmed by Jen and put into place 23 years earlier, and maintained since that time, but there will be nobody to maintain the programs when she retires. The base cost of the package is estimated to be roughly $11,500 and that would only cover the water billing portion. The sewage part would have to be custom programmed because there is nothing currently available that matches the unique features of the programs now being used. Jen said she has not found anything better than what she presented, and she’s been looking at packages for a long time. The Board told Jen to secure pricing for one more package in addition to the two costs she already had because of bidding thresholds. She said she will secure another quote for a commercial billing package.
Jen asked the Board if anyone had any other feedback in regard to switching the Verizon land phones to Comcast along with internet service. Jerry Weiss suggested we get an extra phone number after switching internet service, separate from the Verizon phone numbers, and to give the Comcast phone a try for a few months. If it worked out well, then the rest of the numbers could be transferred. Jen said she thought that was an excellent idea, and said that’s what she would try.
There being no further business, Jim Ridderhoff motioned for adjournment, Tom Nagle seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 7:00 pm.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.