MEETING MINUTES OF THE
PLUM CREEK MUNICIPAL AUTHORITY
A regular meeting of the Board of The Plum Creek Municipal Authority was held on May 21, 2013 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Jim Ridderhoff, Tom Nagle, and Jerry Weiss. Also in attendance were Joe Zerbe (PCMA Attorney), Mike Stewart (PCMA Operations Manager), and PCMA employee Joe Clemas.
Jim Ridderhoff called the meeting to order at 6:05 p.m.
The minutes of the prior meeting held in March, 2013 were reviewed and accepted by motion of Jerry Weiss, seconded by Tom Nagle, carried by all. The minutes of the special meeting held in April, 2013 were reviewed and accepted by motion of Jerry Weiss, seconded by Tom Nagle, carried by all.
The Treasurer's reports for March 2013 and April 2013 were reviewed and accepted by motion of Jerry Weiss, seconded by Tom Nagle, carried by all.
Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:
In sewage matters, Mike reported that:
- All known leaks have been repaired and road restoration has been completed.
- Hydrant flushing is in progress.
Mike said, since he'd written his report, the hydrant flushing had been completed.
- Normal operations continue.
- All three pump trucks are operational at this time.
Dave Bright was not present for the meeting, but contacted the business office the day prior to say that he had nothing to report.
Joe Zerbe said he addressed routine matters. He also noted that he, Mike, and Jen were attending a hearing before Judge Ferrier in Orwigsburg the next morning in reference to the fire hydrant that was sheared off by a motorist. He said that the defendant has not entered a notice of "intent to defend," which most likely means he won't be there. He said the PCMA will win by default if the defendant doesn't appear.
A property owner contacted the Authority to see if it wanted to purchase a property from her that is adjacent to Well #6. Mike said the property is buildable and, if someone built a home on the property, there's a possibility that a septic system installed there could eventually leach into the soil and into the well because it sits uphill from the PCMA's Well #6. After considerable discussion, the Board decided it was in the best interest of the Authority to purchase the property for wellhead protection for Well #6. Upon motion by Jerry Weiss, seconded by Tom Nagle, and carried by all, it was decided to purchase 956 Lone Star Drive from Jill and Dennis Staniszewski at $5,500 for wellhead protection for PCMA's Well #6 if clear title could be obtained, and at terms suggested by the PCMA's attorney. Joe Zerbe will put together a proposed agreement which will cover the conditions of the sale, and will submit it to the Board members for review.
Jerry asked Mike about the Authority's pickup truck, and questioned him about the condition it's in. Mike said it doesn't look that great but it's functional. He said he found another place to have it repaired that's a lot more cost effective than where it had been previously repaired. He said there were some things that had to be addressed recently, but it's kept in working condition. Jerry asked if purchasing another pickup truck was something the PCMA should be thinking about for the future, and Mike said it most likely should be considered in another three to five years.
Jim asked about the next project in line for the PCMA. Tom said sandblasting and painting the water storage tanks is the next big maintenance project that has to be done. He said the PCMA should be looking to put that project out for bid later in the year, to be implemented the following year when weather conditions are desirable.
After the water storage tanks have been repainted, Mike said the large holding tanks behind the treatment plant will have to be replaced. He said they've been welded and repaired for a lot of years, but it's more or less a matter of patching old patches at this point, and they won't remain functional by doing that for too many more years. The Board briefly discussed whether to replace the current tanks with others made of concrete or steel. Jim asked if the sewage will deteriorate concrete. Mike said it wouldn't if a coating was applied, which would also have to be done for steel tanks. Mike said the sewer gases will deteriorate either material if it isn't coated. Jim asked if one large tank would be more effective than two. Mike suggested one tank, rather than two. The Board said the type of tanks can be decided in the future when replacement is imminent.
There being no further business, Jerry Weiss motioned for adjournment, Tom Nagle seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 6:50 pm.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.