MEETING MINUTES OF THE
PLUM CREEK MUNICIPAL AUTHORITY
A regular meeting of the Board of The Plum Creek Municipal Authority was held on May 18, 2010 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Tom Nagle, Dennis Scharadin, Jerry Weiss, and Matt Gruber. Also in attendance were Dave Bright (PCMA Engineer), Mike Stewart (American Water Service), PCMA attorney Joe Zerbe, and PCMA employee Kelly Klamfoth.
Tom Nagle called the meeting to order at 6:00 p.m. and welcomed Matt Gruber to the PCMA Board. Matt was appointed to the PCMA Board by the South Manheim Township Supervisors at their April meeting.
The minutes of the prior meeting were reviewed and accepted by motion of Jerry Weiss, seconded by Dennis Scharadin, carried by all with the following correction on page 2, second paragraph: “Mike said … but we are set up for 4-log viral inactivation testing.” should read “Mike said … but we are set up to demonstrate 4-log viral inactivation.”
The Treasurer's reports for March 2010 and April 2010 were reviewed and accepted by motion of Dennis Scharadin, seconded by Jerry Weiss, carried by all.
Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:
In sewage matters:
- Hydrant flushing is in progress. The new telephone notification system was used to alert homeowners prior to the start of flushing with good results.
- PCMA employees are mowing grass at all locations except Well #8. Well #8 is being mowed by Walt Russell.
- Dave Bonkovich has been contacted to perform a leak detection survey at his earliest convenience after Memorial Day.
Matt asked Mike if the pump on the red Mack is ok. Mike said its pumping weak and it may have to be taken in to be looked at. He said it’s not pumping at high vacuum.
- Both pump trucks are operational.
- Rust on the pump truck frame has been removed and the areas repainted.
- The treatment plant was pressure washed.
- We were able to donate two loads of sludge to the Branch Cass Municipal Authority, saving the cost of having to dump them at the Pine Grove plant.
In engineering matters, Dave Bright said he provided some information regarding the residential sprinkler system that was discussed at the March meeting. He asked Mike if he prepared the 4-log form yet, and Mike said he hadn’t.
In legal matters, Joe Zerbe said the deed of consolidation was recorded to combine newly acquired lot 1030 Indian Drive with 1028/1029 Indian Drive (Well #8). He said the master deed to transfer all PCMA/LWMA properties to itself in order to record the name change, and to combine all properties into one deed, was about 99% finished. He would like his title search person to meet with Jen and Tom to cross-check everything to make sure nothing was missed.
The Board approved vacation time for Jen from June 14, 2010 through June 21, 2010.
Jerry said that he, Mike, and Jen had an informal discussion regarding the residential sprinkler system requirements that are to go into effect in January 1, 2011, and Mike volunteered to do some research and provide information to the Board and Dave Bright. Mike said he felt the best way of addressing the problem would be with a dual setting meter pit. He contacted L/B Water Service and they designed a meter pit for the PCMA that will work. Mike submitted a parts and cost proposal from L/B Water. The cost of the meter pit with the cover and all the hardware to go with it would cost roughly $760. Mike also provided a cross section diagram of what the meter pit would basically look like. He also suggested specifying a Watts meter because parts are readily available for them. Mike said everything would be available from L/B Water if the design was acceptable. He also said that one more meter would have to be added into the cost of the package. Tom asked where the backflow preventer would go, and Mike said it would be in the house.
Jerry asked if Mike found anything addressing sprinkler systems for new additions to structures. Mike said he hadn’t, but Dave said he heard a fire marshal in another municipality say the new requirements would apply if it involves 50% or more of the existing structure, but he hasn’t seen anything in writing. Dave didn’t think remodeling something like a single room would apply. The discussion about the new regulations continued at length and various scenarios were discussed, along with potential problems. Joe Zerbe suggested somebody contact the Pennsylvania Municipal Authorities Association to see who’s taking the lead on this new regulation and what they’re recommending the authorities do. It was decided that Joe would contact them because of legal issues regarding the regulations that have to be written. In the meantime, Mike is going to get the technicalities of the setup of the meter pit on paper and Jen & Tom will start writing the regulations to be reviewed by the Board and Dave Bright.
Jerry asked Jen to find out how the new upcoming health insurance laws might affect the PCMA. She said she would speak with a Blue Cross representative to see what she could find out.
There being no further business, Jerry Weiss motioned for adjournment, and Matt Gruber seconded the motion, carried by all. The meeting was adjourned by Tom Nagle at 7:21 p.m.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.