MEETING MINUTES OF THE
PLUM CREEK MUNICIPAL AUTHORITY
A regular meeting of the Board of the Plum Creek Municipal Authority was held on April 19, 2016 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Tom Nagle, Dennis Scharadin, Matt Gruber, and Jerry Weiss. Also in attendance were Dave Bright (PCMA Engineer), Joe Zerbe (PCMA Attorney), Joe Clemas (PCMA Plant Worker), and Mike Kreiser from Select Environmental.
Tom Nagle called the meeting to order at 6:00 p.m.
The minutes of the prior meeting held in March, 2016 were reviewed and accepted by motion of Dennis Scharadin, seconded by Matt Gruber, and carried by all.
The Treasurer's report for March, 2016 was reviewed and accepted by motion of Tom Nagle, seconded by Dennis Scharadin, carried by all.
Mary did not attend the meeting, and did not provide a Manager’s Report. Jen provided the monthly well summaries that were missed since November, 2015, along with one that had to be corrected.
In engineering matters, Dave Bright said that a good job had been performed clearing the overgrown brush and debris from around the larger water storage tank. He said he also noticed that there are a lot of large trees around the smaller tank, and one in particular looks like it’s dead and may fall on the tank. He said the other trees should be trimmed, but the one that appears dead should probably be cut down. Tom said Joe picked up a chain saw and he’s the one who cleared the area. Dave said he thinks the one tree that needs to come down is on the PCMA’s property but he’s not sure. Also, a more experienced person will probably be needed to tackle the large trees that need trimming, as climbing is required and it won’t be a job that someone can do with simplified tools.
At the last meeting, the Board asked Dave to look at the quotes Flow Data Industries submitted to address some of the repairs that are needed at the sewage treatment plant. He said he had Todd Kauffman look at the quotes to see how it correlated with the items on the repair list he created, and he couldn’t determine what the correlation was between the two, but he felt the quotes were very high in general and they were in the range that required public bidding.
Dave said he sent an email to the representative of Klenzoid products discussed at the last meeting which would be used to sequester the iron and manganese in the water supply. He said he hadn’t heard back from the representative as of the meeting. He wanted to get more information to see how it compared to the product the PCMA was currently using.
Dave submitted the Total Coliform Sampling Site Plan to the DEP earlier in the week. The new Plan was necessary due to new regulations that went into effect for monitoring coliform and chlorine throughout the system. Dave and Tom determined that the previous population count in the service area was too low, and the more accurate population count dictated taking three samples a month, rather than the two the Authority was taking. Based on the recalculations, Dave wrote the new sampling plan accordingly. Dave said the Authority should start using the new sampling plan starting in May because Jen thought the samples were already taken for the month of April.
The Authority’s groundwater withdrawal allocation with the Delaware River Basin Commission (DRBC) expires next year and, to avoid a penalty application fee of $2,000 for the renewal, the application and fee must be submitted one year in advance. Dave put together the application to file with the DRBC in order to get it submitted a year in advance of the expiration date, which is May 10. Everything is submitted electronically except for the fee of $500 which must be mailed to the DRBC.
In legal matters, Joe Zerbe said he reviewed the proposed management contract with Select Environmental, and he submitted his suggestions to Tom for consideration. Other than that, he addressed routine matters such as filing & satisfying liens.
Tom reviewed the Authority’s intent to hire a management company to oversee the field operations. He said he contacted a number of management companies and the Board met with people from several of the companies that responded to his inquiries, one of which was Mike Kreiser from Select Environmental. After reviewing all the interested parties, the Board asked Mike (owner of Select Environmental) if he would take on the management of the Authority. Mike said he would, and a contract was written up that both parties agreed to. Upon motion by Tom Nagle, seconded by Dennis Scharadin, and carried by all, the Board approved and awarded the contract for operations and management of the PCMA’s water and wastewater operations to Select Environmental Services, starting May 2, 2016. Mike Kreiser and the applicable Board members signed two copies of the contract agreement, one of which was given to Mike and the other to be kept on file at the PCMA’s Business Office.
The issues with the white pump truck were discussed. The truck will not pass another inspection until major repairs are made, mostly dealing with rusting of the frame. The next inspection will be due in six months. Joe Clemas said he will try to find out what has to be repaired on the truck in order to pass inspection, and find out what it will cost. Matt said an alternate solution should be considered because it didn’t sound too promising that the truck can be kept in service without putting significant money into it to enable it to pass inspection again. Tom agreed, and said a repair amount has to be determined and then a decision has to be made. The Board agreed that Matt should start looking around for a used pump truck to purchase in the event it would cost too much to repair the white truck. Matt said it’s possible that some of the parts from the white truck can be used to build another one, especially if the tank is good. After getting an idea as to what’s available in used pump trucks, or a truck that can be altered using the tank and other mechanisms from the white truck, specs will have to be written and put out for bid.
The topic of what kind of motor oil should be used in the pump trucks was discussed, and Tom asked Jen to call Pikrite to talk to a person from service to find out, for certain, which type of oil to use.
Dennis said he was still having water issues, but he took care of the sudden surge in pressure by installing a pressure reducing valve. No explanation has been found as to the increase in the water pressure in his house. In other water issues, the Board is waiting for information as to the sequestering agents used by the Authority to see if it’s adequate to keep taste, odor, and discoloration issues under control. The Board said they need to try to find the reason for the water quality issues and what could be causing the changes. Dennis noted that the stone quarry along Route 895 in Summit Station has been blasting again, and he wondered if that was causing a change in the water quality and pressure. Jerry asked Joe when the hydrants were going to be flushed again and Joe told him usually after meter reading in the Spring, but it hadn’t been done yet. Jerry also asked if a sequence was followed when the water system is flushed, and Joe said a flushing sequence is followed.
Tom said Hlavaty Plumbing and Heating cleaned and serviced the furnaces at the sewage treatment plant and the truck garage, and found some issues. Hlavaty noted that the oil tank legs and brackets are rotting and need to be addressed as soon as possible. Tom had the office call and ask if they also did repairs, and they said they did. Jen said someone from Hlavaty came by to look at the repairs that were needed to write an estimate but, as of this writing, they had not submitted the costs.
There being no further business, Tom Nagle motioned for adjournment, Jerry Weiss seconded the motion, carried by all. The meeting was adjourned by Tom Nagle at 7:00 pm.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.