MEETING MINUTES OF THE
PLUM CREEK MUNICIPAL AUTHORITY
March 2016A regular meeting of the Board of The Plum Creek Municipal Authority was held on March 15, 2016 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Jim Ridderhoff, Tom Nagle, and Dennis Scharadin. Also in attendance were Dave Bright (PCMA Engineer), Joe Zerbe (PCMA Attorney), and Joe Clemas (PCMA Plant Worker).
Jim Ridderhoff called the meeting to order at 6:00 p.m.
The minutes of the prior meeting held in January, 2016 were reviewed and accepted by motion of Dennis Scharadin, seconded by Tom Nagle, and carried by all.
The Treasurer's reports for January and February, 2016 were reviewed and accepted by motion of Tom Nagle, seconded by Dennis Scharadin, carried by all.
A manager’s report was submitted to the Board prior to the meeting; Mary did not attend. The written report indicated that:
Jim asked if the blue pump truck was repaired and back in service, and Joe said it was. Jim asked if anything happened to make the pump on the truck malfunction. Tom said the mechanic at the place where the truck was repaired told him that water was getting in where the pump was and it’s not supposed to be getting in there. The mechanic was going to talk to whoever went to pick up the truck about making sure the one chamber was emptied properly so water didn’t get into where the pump is.
- A new pump, motor, and wiring was installed at Well #1. The contractor recommended total replacement of the inlet and discharge lines, along with the valves and thrust block. The concern is that there’s too much pressure on the current lines due to corrosion.
- A leak repair at 2342 Spear Cove was completed.
- Meter reads for the quarter will begin on March 16th.
- The blue pump truck had the pump replaced. Both trucks are scheduled for inspection.
- The new influent valve and controller installed on February 25th is working well.
- A proposal will be submitted for some of the items listed on the Sewage Plant repair list; the contractor who installed the new valve at the plant will work up some prices.
Joe told the Board that the white truck is in the shop for inspection, and he was told that this was the last time they were going to be able to put a sticker on it. The frame is too rusted to pass inspection again. Jim asked how long inspection is good for and Joe said the trucks get inspected every six months. Joe said they’ll have somebody take a look at it to see if the rust spots on frame could be repaired.
Dennis asked if something was being done on the water system that would explain the sudden increase in water pressure at his home, which was significant. There is no work being done on the water system and nobody could think of a reason for the increase in pressure. Dennis said he would look into having a pressure reducer installed on his water line inside the house.
It was noted that the Chapter 94 report was prepared, signed, and mailed prior to the Board meeting. Mary prepared the report and Tom checked over it for changes which were incorporated into the final copy and then was submitted to DEP.
In engineering matters, Dave Bright said he had nothing else to report other than what was already discussed. The Board asked Dave if SSM could take care of the DRBC well renewal application for the PCMA, and he said he would. Upon motion by Tom Nagle, seconded by Dennis Scharadin, and carried by all, the Board authorized the signing of the DRBC well allocation renewal applications after it has been prepared by SSM. Also, Dave said he would look into The Klenphos 300 product which is used for sequestering iron and manganese in the drinking water.
In legal matters, Joe Zerbe said he addressed routine matters such as filing & satisfying liens. He also said he looked over some contract paperwork for the Board which was submitted to his office. In regard to filing liens, Joe said he was working on a resolution for another Authority to adopt procedures for filing liens and addressing water shut-offs. He suggested that the Authority adopt the same type of resolution using existing PCMA’s procedures, and incorporate them into one document so that everything is uniform in policy. The Board agreed.
The annual write-off of delinquent accounts was approved by motion of Dennis Scharadin, seconded by Tom Nagle, carried by all. The amount of the write-off is $15,188.41.
Jen told the Board that it was time to look for energy suppliers, as the current contract would soon run out. She received three options from On Demand Energy who researched the best rates for the PCMA. Jen said she researched the rates herself and her findings were the same as the ones submitted by On Demand. The Board decided to go with the one-year contract price with Direct Energy at .6894¢ per Killowatt-Hour.
Upon motion by Tom Nagle, seconded by Dennis Scharadin, and carried by all, the Board changed its meeting dates from every other month to monthly, starting in April, until further notice. Jen said she would advertise the change.
Tom said he talked to a number of management company representatives to take over the field operations of the Authority, and said he and Dennis have been showing them the well sites and plant operations. He said he will keep the Board updated as to the proposals he receives so a decision can be made at an upcoming meeting. The Board had used a management company for years and a decision was made to look into going that route again.
There being no further business, Dennis Scharadin motioned for adjournment, Jim Ridderhoff seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 7:05 pm.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.