MEETING MINUTES OF THE
PLUM CREEK MUNICIPAL AUTHORITY
A regular meeting of the Board of The Plum Creek Municipal Authority was held on March 18, 2014 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Jim Ridderhoff, Tom Nagle, Jerry Weiss, and Matt Gruber. Also in attendance were Dave Bright (PCMA Engineer), Joe Zerbe (PCMA Attorney), and Mike Stewart (PCMA Operations Manager).
Jim Ridderhoff called the meeting to order at 6:00 p.m.
The minutes of the prior meeting held in February, 2014 were reviewed and accepted by motion of Jerry Weiss, seconded by Matt Gruber, carried by all.
The Treasurer's reports for January 2014 and February, 2014 were reviewed and accepted by motion of Jerry Weiss, seconded by Matt Gruber, carried by all.
Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:
In sewage matters, Mike reported that:
- Leak repairs have been completed. A main break developed and required emergency repairs.
- Water production dropped to between 210,000 gallons and 220,000 gallons per day since the leak repairs were made.
Jerry noted that he lost all water service for a short period of time on the night of Monday, March 17th, and asked Mike if something happened in the area that could have caused it. Mike said he was unaware of anything going on with the water system that could have caused an interruption in his water service, and asked Jerry to call him the next time it happened so he can check a few things at his meter to see if something is happening with it.
- Both pump trucks are currently operational.
In engineering matters, Dave Bright said that the bids for the repainting project had been opened and George Kountoupes Painting Company of Michigan had the lowest bid at $270,000. Dave and Joe reviewed the bid application and documents, and everything is in order. Dave recommended that the Board authorize issuing the award to George Kountoupes Painting Company if it wanted to proceed with the repainting project, and if a loan had been secured to pay for it. Dave was asked if he was familiar with the company who had the lowest bid, and he said he heard of the company but never worked with them directly. However, Dave spoke with some of the people who were listed as references, as well as other people in the industry, and everyone spoke highly of George Kountoupes Painting. Mike added that he looked them up on the internet and found that they had a large number of employees, and had painted over 1,000 water storage tanks. Jerry asked if the company outsourced the work to local people or if they brought their own crew, and Dave said the company uses their own employees. After a bit more discussion, upon motion by Jerry Weiss, seconded by Matt Gruber, and carried by all, the Board accepted the bid from George Kountoupes Painting Company for repainting the water storage tanks, and to authorize Dave Bright to award the bid and issue any associated paperwork. Dave said all paperwork needed from the Painting Company should be returned from them within three weeks, after which the contract can be signed. Upon motion by Jerry Weiss, seconded by Matt Gruber, and carried by all, a motion was made and accepted to approve officers to sign the painting agreement subject to review by Dave Bright’s and Joe Zerbe’s review and approval of all documents. Jerry asked if any of the trees and brush in the area had to be trimmed or cut down prior to starting the project, and Mike said they would take care of anything that would have to be done.
In legal matters, Joe Zerbe said he talked with Dave Mason at Riverview Bank. He said the bank issued a commitment letter to be signed which consisted of a proposal for a 5-year loan for $220,000 with a tax-free interest rate of 2.95%. Because the loan would be at a tax-free rate, Joe said a resolution would be required, which he’d prepared. He said the collateral for the loan would be a pledge of accounts receivable revenues from the Authority. Joe said the resolution he prepared approves the form of the loan documents, the project to be undertaken, and the loan of $220,000. The resolution also directs and authorizes the PCMA to issue the note; it approves the collateral; it authorizes the Chairman, Co-Chairman, or Secretary to execute documents associated with it, and it indicates that the PCMA will be pledging its revenues but not the creditor taxing power of Schuylkill County, Wayne Township, or South Manheim Township. Upon motion by Jerry Weiss, seconded by Tom Nagle, and carried by all, the aforementioned loan resolution for the repainting project was approved, and several copies were signed at the meeting.
Also, upon motion by Jerry Weiss, seconded by Tom Nagle, and carried by all, the commitment letter from Riverview bank for the painting project loan was approved and authorized for signing. Joe told Jim that he would have to make an appointment with Dave Mason and Tom Nagle (who is a second signer for the loan) to close the paperwork for the loan. Jim signed the commitment letter, and Joe Zerbe took it with him to give to Dave Mason at Riverview Bank. Joe said he would also prepare an opinion letter for the bank. Upon motion by Jerry Weiss, seconded by Matt Gruber, and carried by all, approval was made for the officers of the Board to sign all loan papers when the closing is set for the loan. The actual loan papers were reviewed by Joe Zerbe and submitted to the Board at the meeting in order for everyone to see the actual verbiage of the loan documents prior to closing.
The 2013 write-off of delinquent accounts in the amount of $15,254.92 for the years 2008 and prior was approved by motion of Jerry Weiss, seconded by Matt Gruber, carried by all.
Jen told the Board that the 2013 audit had been completed except for the Management Discussion and Analysis section which she will have to write when Jones & Co. (auditors) gives her the financial data she needs to prepare it.
It was noted that Mike Stewart prepared and submitted the annual Chapter 94 Report, and a copy was given to each Board member.
There being no further business, Matt Gruber motioned for adjournment, and Jerry Weiss seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 6:38 pm.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.