MEETING MINUTES OF THE
PLUM CREEK MUNICIPAL AUTHORITY
March 2012

A regular meeting of the Board of The Plum Creek Municipal Authority was held on March 20, 2012 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.

Board members present at the meeting were Jim Ridderhoff, Tom Nagle, and Matt Gruber. Also in attendance were Dave Bright (PCMA Engineer), Mike Stewart (PCMA Operations Manager), Joe Zerbe (PCMA Attorney), and Joe Clemas, PCMA employee.

Jim Ridderhoff called the meeting to order at 6:00 p.m.

The minutes of the regular prior meeting held in January 2012 were reviewed and accepted by motion of Tom Nagle, seconded by Matt Gruber, carried by all.

The Treasurer's reports for January 2012 and February 2012 were reviewed and accepted by motion of Tom Nagle, seconded by Matt Gruber, carried by all.

Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:

In sewage matters: Mike said that the pump on the red Mack is being repaired. He said it would cost approximately $2,700 to rebuild it and $5,400 for a new one, so he opted to have it rebuilt. He said they took the secondary blower from the plant to Axiom for repair because Seiler Welding couldn’t it. The price for rebuilding it was almost as much as a new one, so a new one was ordered at around $1,800.

Hlavaty Plumbing came for the annual service for the furnace at the plant, and they suggested that the fuel tank be replaced with a fiberglass tank because the legs on the current tank are corroding. The estimate for replacing the tank was $3,468. Mike said the tanks themselves were ok and block support for the tanks could be installed for around $100 to $200, so the Board opted not to replace the tanks at this point.

In engineering matters, Dave Bright said that he gave Tom a copy of a bid summary from a bid opening that another of his clients had regarding repainting of the water storage tanks, just as an FYI. He said a good time to put that kind of a project out for bid is over the winter so the bidders can line up their construction jobs for the coming year. He also said that, although the numbers have crept up a bit, the monthly averages for water production are still very low than in the past.

In legal matters, Joe Zerbe said he attended to routine matters such as satisfaction and filing of municipal liens. Other than that, he had nothing to report.

The 2011 write-off of delinquent accounts in the amount of $19,302.44 for the years 2006 and prior was approved by motion of Matt Gruber, seconded by Tom Nagle, carried by all.

Tom went over known projects that will have to be addressed in the future. He said that one of them, the municipal software replacement that was scheduled for 2016, should be moved up in order to find suitable software and have it in place before Jen’s retirement (or semi-retirement) date in approximately two-and-a-half years. Also, she’d be on board yet to get things up and running and work out all the bugs before she’s not here to do it. Tom suggested that she start looking around for suitable software and have some indication as to what direction to take by the end of 2012. The Board said she should actively seek a software solution, including visiting other municipalities to see what they have, and give a report at the November meeting.

Tom said that the repainting project for the water storage tanks are still scheduled for 2014, but the bids will most likely have to be obtained late in 2013.

The Board talked in length about the possibility of changing the way sewage collection is handled and how the sewage management program could still be administered at the same time. The idea incorporated allowing approved outside haulers to pump rather than the PCMA, and the PCMA would do away with sewage collection completely, which would eliminate the need for the pump trucks, and all the high expenses that go with it. The sewage treatment plant could still be utilized by the haulers to dump if they wanted to use it. The Board agreed that a lot of questions had to be answered regarding any change in operations, and both South Manheim & Wayne Township officials, and possibly the DEP, would need to be contacted. Joe Zerbe said the ordinances and the sewage management program would have to be reviewed to see if any kind of a change would be allowed under current regulations. The Board asked if outside haulers are knowledgeable enough to do the pumping inspections required, and Mike said most of them, especially Strouse Bros., are PSMA-trained to do inspections and are very capable. The Board said it was a lot to think about, and decided to think about a possible change, to be discussed more at a future meeting.

There being no further business, Jim Ridderhoff motioned for adjournment, Matt Gruber seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 7:54 pm.

Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.

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