March 2010

A regular meeting of the Board of The Plum Creek Municipal Authority was held on March 16, 2010 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.

Board members present at the meeting were Jim Ridderhoff, Tom Nagle, and Jerry Weiss. Also in attendance were Dave Bright (PCMA Engineer), Mike Stewart (American Water Service), and PCMA attorney Joe Zerbe.

Jim Ridderhoff called the meeting to order at 6:00 p.m.

The minutes of the prior meeting were reviewed and accepted by motion of Jerry Weiss, seconded by Tom Nagle, carried by all.

The Treasurer's reports for January 2010 and February 2010 were reviewed and accepted by motion of Jerry Weiss, seconded by Tom Nagle, carried by all.

Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:

In sewage matters: Mike distributed the Chapter 94 report to the Board prior to the meeting, which is due each year by March 31st. He said the report is for planning for future upgrades if needed.

Jerry asked about the sprinkler system requirements that are to go into effect in January 2011 for all new single family homes. The requirement, adopted by the PA Uniform Construction Code, went into effect for new multi-family structures in January 2010. Dave Bright said the requirement does raise some issues the Board has to consider, such as separate metering to the sprinkler systems, etc. Dave said most municipalities he works with haven’t really talked about the new code yet but they will be taking a more serious look at it soon. Possible solutions to the requirement were discussed, and Mike was asked to check with the PCMA’s suppliers to see what kind of metering and backflow equipment is available to devise a setup that would work.

In engineering matters, Dave Bright asked how the SwiftReach program is working and if it’s being used. Jen said she’s working on it, and she wrote a computer program that interfaces with the PCMA’s data base to pull the information needed for SwiftReach to work without having to enter each contact by hand. She said she has to tweak the program, and then write an additional one to pick and choose lot numbers for separate call lists. Custom lists can then be created to inform specific customers when repairs that may affect water service will be performed in their area. It will also be used for other important notifications.

Dave asked Mike about the new groundwater rule and other regulations, which was touched on at the last meeting, and asked if he started working on the 4-log treatment supplier forms. Mike said he hadn’t worked on the forms, but we are set up for 4-log viral inactivation testing. Dave said the new forms aren’t due until October, but he suggested not waiting until the last minute to start them. Dave also asked if Mike looked into the part of the groundwater rule that dealt with compliance monitoring. He said he had.

In legal matters, Joe Zerbe said routine legal matters, such as lien satisfactions and filings, had been taken care of since the last meeting. He also complied with the PCMA’s auditor request for the legal state of affairs of the Authority. Joe said the acquisition of lot 1030 was complete, and suggested that it be combined with lots 1028 and 1029 to make one parcel (lots 1028 and 1029 have already been combined). He said it would make sense to do so because the PCMA purchased it for additional wellhead protection for Well 8 and, for that reason, has no intention of selling it in the future. Upon motion by Jerry Weiss, seconded by Tom Nagle, and carried by all, it was decided to combine lot 1030 with the 1028/1029 parcel. Joe said the tax exemption for the lot 1028/1029 parcel would then carry over to lot 1030. Joe said the Board may want to think about selling all of PCMA’s properties to itself (Lake Wynonah Municipal Authority to Plum Creek Municipal Authority) in order to change the name on the deeds and to combine all of the properties into one deed. He said it’s not a requirement, but it might save a lot of confusion in the future. Upon motion by Jerry Weiss, seconded by Tom Nagle, and carried by all, the Board decided to have Joe Zerbe proceed with the paperwork to transfer all PCMA/LWMA properties to itself in order to record the name change, and to combine all properties into one deed, with lots 1028/1029/1030 to remain on one deed by themselves.

Tom asked Jen and Mike if either of them heard anything from Comcast since the Blue Mountain Cable Company purchase. Jen said she hadn’t heard anything, and Mike said he only talked to someone briefly when a Comcast worker was on site when he was in Buffalo Cove doing PCMA work.

There being no further business, Jerry Weiss motioned for adjournment, and Tom Nagle seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 7:10 p.m.

Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.

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