January 2016

A regular meeting of the Board of The Plum Creek Municipal Authority was held on January 19, 2016 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.

Board members present at the meeting were Jim Ridderhoff, Tom Nagle, and Dennis Scharadin. Also in attendance were Dave Bright (PCMA Engineer), Joe Zerbe (PCMA Attorney), and Mary Radcliffe (PCMA Operations Manager).

Jim Ridderhoff called the meeting to order at 6:00 p.m.

The first item of business was reorganization. Upon motion by Dennis Scharadin, seconded by Tom Nagle, and carried by all, the officer positions for 2016 are: Jim Ridderhoff – Treasurer & Co-Chairman, Jerry Weiss – Secretary & Co-Chairman, Tom Nagle – Assistant Secretary & Co-Chairman, Dennis Scharadin – Co-Chairman, and Matt Gruber – Co-Chairman. It was also noted that Jim Ridderhoff was reappointed to the PCMA Board for another 5-year term.

The minutes of the prior meeting held in November, 2015 were reviewed and accepted by motion of Dennis Scharadin, seconded by Tom Nagle, and carried by all.

The Treasurer's reports for November 2015 and December 2015 were reviewed and accepted by motion of Tom Nagle, seconded by Dennis Scharadin, carried by all.

Upon motion by Jim Ridderhoff, seconded by Dennis Scharadin, carried by all, the engineering firm of The SSM Group was reappointed for the year 2016.

Upon motion by Tom Nagle, seconded by Dennis Scharadin, carried by all, the legal firm of Derenzo and Zerbe was reappointed for the year 2016.

Upon motion by Tom Nagle, seconded by Dennis Scharadin, carried by all, the accounting firm of Jones & Co. was reappointed for the year 2016 to perform the 2015 audit of the Authority.

Upon motion by Dennis Scharadin, seconded by Tom Nagle, carried by all, Hauptly Insurance was reappointed as the insurance agent for the year 2016.

Mary Radcliffe reviewed her written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, she reported that:

  • Meter reads were completed for December.
  • The drywall and insulation replacement was completed at Well #6.
  • Well #6 was shut down because the storage tank level remained between 16 and 16-1/2 feet.
  • Water distribution samples were collected twice during the months of December and January.
In sewage matters, Mary reported that:
  • The Muffin Monster and valve replacement is scheduled for January 19 and 20, 2016. The valve installation is supposed to start on January 29 if not sooner.
  • The sludge holding tank is being used as a storage tank; septics and holding tanks are being discharged into this tank. Submersible pumps are being used to distribute the raw sewage into the treatment plant.
  • The onsite tanks were cleaned by employees and the volume was transported to Pine Grove. The storage tanks need a professional cleaning to remove grit and remnants.
  • Met with Todd Kaufman from SSM Engineering to go over the list of items that have to be addressed at the sewage treatment plant.
  • The holding tank pumps can be taken to Schuylkill Haven Borough which will save time in comparison to transporting them to Pine Grove. However, Schuylkill Haven will not accept septic tank loads.
Mary added that the Muffin Monster was installed the day of the meeting, and it was operational. She said the influent valve was delivered but they’re waiting on the controller and reducers before installing it, and is scheduled for the following week.

Tom asked Mary if the problems with the decanter at the plant were resolved, and she said it was on the punch list of things to address. Mary said she can ask the contractor who is working on the valve at the plant for an estimate to address the decanter issues. Tom also asked if the driveway problem for a Lake Wynonah customer was taken care of, and Jen said it was. Flushing in that area caused some washout at the customer’s driveway.

Tom also asked Mary if she worked out any of the in-house sewage treatment plant projects, and she said most of the issues can’t we addressed until the weather gets warmer.

Tom asked Dave Bright about some of the suggestions regarding water quality in the report from a water treatment company Dave submitted. Dave said there was one suggestion in particular that mentioned a product similar to something the PCMA already uses to sequester the iron and manganese in the water. He said it may be the same product but it would have to be compared to see if there were differences. Dave said the method of treatment used to sequester iron and manganese is common, but a number of variables have to be considered for optimum results, including point of entry into the water system, dosage, and exposure time.

Tom said another of the items mentioned on the punch list of things to address was written operating procedures for the plant, and Mary said she was working on them. Tom also asked about a variety of reports the Authority is responsible for each year, and Dave told him the ones he’s aware of. Tom said he wanted to compile a list for reference purposes.

In legal matters, Joe Zerbe said he addressed routine matters such as filing & satisfying liens. Joe said he spoke to Jen prior to the meeting about updating the lien on a property that is scheduled for Sheriff sale on February 19th, along with a few other items.

In engineering matters, Dave Bright said he had nothing else to report other than answering any questions the Board might have in regard to the report he submitted regarding the sewage treatment plant and suggested repairs and updates. The Board had no follow-up questions that hadn’t already been answered.

The 2016 Budget was prepared by Jim Ridderhoff and distributed to all members prior to the meeting for review and feedback. Upon motion by Tom Nagle, seconded by Dennis Scharadin, carried by all, the 2016 budget was approved and adopted.

Jen told the Board that the progression to the new billing software had started, and the 2015 audit was underway to be completed on February 9 and 10.

There being no further business, Dennis Scharadin motioned for adjournment, Tom Nagle seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 6:40 pm.

Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.

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