MEETING MINUTES OF THE
PLUM CREEK MUNICIPAL AUTHORITY
A regular meeting of the Board of The Plum Creek Municipal Authority was held on January 15, 2013 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Jim Ridderhoff, Tom Nagle, and Matt Gruber. Also in attendance were Dave Bright (PCMA Engineer), Joe Zerbe (PCMA Attorney), Mike Stewart (PCMA Operations Manager), PCMA employee Joe Clemas, PCMA employee Mickey Sinitsky, and John Martin from TransEdge Truck Centers.
Jim Ridderhoff called the meeting to order at 6:15 p.m.
The first item of business was reorganization. Upon motion by Tom Nagle, seconded by Matt Gruber, and carried by all, the officer positions for 2013 are: Jim Ridderhoff Treasurer & Co-Chairman, Jerry Weiss Secretary & Co-Chairman, Tom Nagle Assistant Secretary & Co-Chairman, and Dennis Scharadin Co-Chairman. It was also noted that Tom Nagle was re-appointed to the PCMA Board for another 5-year term.
The minutes of the prior meeting held in November, 2012 were reviewed and accepted by motion of Tom Nagle, seconded by Matt Gruber, carried by all.
The Treasurer's reports for November 2012 and December 2012 were reviewed and accepted by motion of Tom Nagle, seconded by Matt Gruber, carried by all.
Upon motion by Tom Nagle, seconded by Matt Gruber, carried by all, the accounting firm of Jones & Co. was reappointed for the year 2013 to perform the 2012 audit of the Authority.
Upon motion by Matt Gruber, seconded by Tom Nagle, carried by all, the engineering firm of The SSM Group was reappointed for the year 2013.
Upon motion by Tom Nagle, seconded by Matt Gruber, carried by all, the legal firm of Derenzo and Zerbe was reappointed for the year 2013.
Upon motion by Matt Gruber, seconded by Tom Nagle, carried by all, Hauptly Insurance was reappointed as the insurance agent for the year 2013.
The 2013 Budget was prepared by Jim Ridderhoff and distributed to all members prior to the meeting. Upon motion by Matt Gruber, seconded by Tom Nagle, carried by all, the 2013 budget was amended on page 3, and was approved and adopted.
Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:
In sewage matters, Mike reported that:
- In regard to Well #1 remediation, the impeller in the well pump was found to be heavily worn and a new pump was purchased from Kohl Bros. The Aqua Freed process has been completed and the new pump has been installed and tested. A video inspection of the well shaft after cleaning showed extensive fissures, especially in the lower regions. Prior to cleaning, only one fissure was found at 231 feet.
- Meter reads are complete.
Mike Stewart added that Well #1 now has a lot of fissures rather than the one fissure when the process was started. A lot of fissures is good rather than bad. He said hes making a before-and-after copy of the video of Well #1, and he recommended using the Aqua Freed method as part of well maintenance in the future. Jim suggested reviewing the results in about six months to see if the good results are long-lasting.
- Both pump trucks are currently operational.
In engineering matters, Dave Bright helped with the Well #1 rehab by providing information. He also spoke to Mike about new DRBC regulations. Other than that, he said he had nothing to report.
Joe Zerbe said he addressed routine matters including an auditing question Jen had (which was resolved), and preparing the bid advertisement. He thanked Dave Bright for assisting him with the bid details. Other than those issues, he said he had nothing to report.
The bids for the new pump truck purchase were opened on January 7, 2013 at 4:00 pm at the PCMA Business Office. Tom reported the bid results to the Board:Tom and Mickey Sinitsky had gone over the bid specs prior to the meeting, paying more attention to the TransEdge bid because it was the lowest. A few things were questioned and cleared up regarding the PicRite portion of the bid package and clarification was obtained in writing.TransEdge Truck Center - $169,388.61
Golden Equipment Company - $184,697.00
Upon motion by Tom Nagle, seconded by Matt Gruber, and carried by all, the bid was awarded to Trans Edge Truck Centers; the PCMA will remit a down payment of $39,388.61 to TransEdge and finance the remaining amount of $130,000 through Riverview Bank.
There being no further business, Tom Nagle motioned for adjournment, Jim Ridderhoff seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 6:40 pm.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.