January 2012

A regular meeting of the Board of The Plum Creek Municipal Authority was held on January 17, 2012 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.

Board members present at the meeting were Jim Ridderhoff, Tom Nagle, Jerry Weiss, and Matt Gruber. Also in attendance were Dave Bright (PCMA Engineer), and Mike Stewart (PCMA Operations Manager).

Jim Ridderhoff called the meeting to order at 6:00 p.m.

The first item of business was reorganization. Upon motion by Jerry Weiss, seconded by Tom Nagle, and carried by all, the officer positions for 2012 are: Jim Ridderhoff – Treasurer & Co-Chairman, Jerry Weiss – Secretary & Co-Chairman, Tom Nagle – Co-Chairman.

The minutes of the regular prior meeting held in November, 2011 and the minutes of a special meeting held on January 5, 2012 were reviewed and accepted by motion of Jerry Weiss, seconded by Matt Gruber, carried by all.

The Treasurer's reports for November 2011 and December 2011 were reviewed and accepted by motion of Matt Gruber, seconded by Jerry Weiss, carried by all.

Upon motion by Tom Nagle, seconded by Matt Gruber, carried by all, the accounting firm of Jones & Co. was reappointed for the year 2012 to perform the 2011 audit of the Authority.

Upon motion by Jerry Weiss, seconded by Tom Nagle, carried by all, the engineering firm of The SSM Group was reappointed for the year 2012.

Upon motion by Jerry Weiss, seconded by Tom Nagle, carried by all, the legal firm of Derenzo and Zerbe was reappointed for the year 2012.

Upon motion by Tom Nagle, seconded by Jerry Weiss, carried by all, Hauptly Insurance was reappointed as the insurance agent for the year 2012.

The 2012 Budget was prepared by Jim Ridderhoff and distributed to all members prior to the meeting. Upon motion by Jerry Weiss, seconded by Matt Gruber, carried by all, the 2012 budget was approved and adopted.

It was also noted that Jerry Weiss was reappointed by Wayne Township for another 5-year term on the PCMA Board.

Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:

In sewage matters: It was noted that Mike Stewart is now working as a full-time PCMA employee rather than a contracted employee through Applied Water Management/American Water. The PCMA hired Mike after the contract with Applied Water Management was terminated.

In engineering matters, Dave Bright said that the 147,000-gpd water production average is the lowest it’s been since 1998 when he started keeping records of it. He added that the Delaware River Basin Commission (DRBC) instituted a new rule regarding yearly reporting of what used to be referred to as unaccounted-for water use. They’re trying to get water suppliers to refrain from using the term “unaccounted-for water” and use different categories instead to determine where the water is actually being used.

Because Joe Zerbe was not in attendance, the legal report was not given.

The Board discussed the situation with Shawn Wynne and whether or not to extend his family leave again. Upon motion by Jerry Weiss, seconded by Matt Gruber, and carried by all, the Board decided to terminate his employment, family leave, and health insurance as of January 31, 2012 because Shawn indicated that he was not able to return to any kind of work for at least another six months, and maybe not at all in the future. Shawn has been on family leave since July, 2011.

Two proposals for roof repairs at the pump house at the booster station were received, and the Board took them under review. Hahner Brothers submitted a proposal in the amount of $2,680 (which includes putting gutters in), and Vincent F. Hughes Co. submitted a proposal in the amount of $2,319 (which did not include putting gutters in). Mike said there wasn’t much difference in cost between the two when comparing inclusions. The Board chose Hughes Co. to perform the repairs.

Jerry suggested a health insurance premium waiver for those employees who elect not to take health insurance through the PCMA if they could provide proof of insurance through another company. He suggested a 60/40 split, meaning that 40% of the cost of the insurance premium will be returned to the employee as taxable income, and 60% stays with the employer. If the insurance premium changes, the amount the employee receives will change too. Upon motion by Jerry Weiss, seconded by Matt Gruber, and carried by all, the Board approved the medical insurance waiver, at a 60/40 split (employer/employee respectively), to be paid weekly as taxable income; in order to be eligible, the employee who does not elect to receive health insurance coverage must provide proof of coverage through another source.

Jerry said he would write up the medical insurance waiver specifics to be added to the employee manual. The waiver will include a provision that the employee must inform the PCMA immediately if the alternative insurance source is canceled, in which case the waiver will become invalid and the employee will be covered under the PCMA’s current health insurance plan.

Jerry asked Jen to talk with the PCMA’s health insurance broker about high-deductible insurance. She said she would contact the broker after the completion of the annual audit in February.

Jim told the rest of the Board about a customer who persistently asked the PCMA to locate his water service line. The Board agreed that it has not located customer water lines in the past, and the policy will not be changed. It is the customers’ responsibility to locate service lines on their own properties.

Jim asked Tom about the schedule for painting the water storage tanks. Tom said sandblasting and painting the water storage tanks was originally scheduled for 2016, but further investigation through Dave Bright’s examiners revealed that it would most likely be needed before that date, and as soon as 2014. Tom asked Dave if 2014 was still the proposed date for the project. Dave said it is, as things stand now but it could be re-evaluated closer to time to see if anything changed. Tom said that the PCMA would have to start writing up a bid package toward the end of next year for the repainting project to be put out for bids and implemented in 2014 if circumstances remain the same.

There being no further business, Jim Ridderhoff motioned for adjournment, Matt Gruber seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 7:00 pm.

Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.

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