MEETING MINUTES OF THE
PLUM CREEK MUNICIPAL AUTHORITY
A regular meeting of the Board of The Plum Creek Municipal Authority was held on January 19, 2010 at the Plum Creek Municipal Authority Business Office Building, South Manheim Township, Schuylkill County, Pennsylvania.
Board members present at the meeting were Jim Ridderhoff, Tom Nagle, and Jerry Weiss. Also in attendance were Dave Bright (PCMA Engineer), Mike Stewart (American Water Service), and PCMA attorney Joe Zerbe.
Jim Ridderhoff called the meeting to order at 6:00 p.m.
The first item of business was reorganization. Upon motion by Jerry Weiss, seconded by Tom Nagle, and carried by all, the officer positions for 2010 are: Jim Ridderhoff – Treasurer & Co-Chairman, Tom Nagle – Co-Chairman, Jerry Weiss – Secretary.
The minutes of the prior meeting were reviewed and accepted by motion of Jerry Weiss, seconded by Tom Nagle, carried by all.
The Treasurer's reports for November 2009 and December 2009 were reviewed and accepted by motion of Jerry Weiss, seconded by Tom Nagle, carried by all.
Upon motion by Jim Ridderhoff, seconded by Jerry Weiss, carried by all, the accounting firm of Jones & Co. was reappointed for the year 2010 to perform the 2009 audit of the Authority.
Upon motion by Jim Ridderhoff, seconded by Jerry Weiss, carried by all, the engineering firm of Spotts, Stevens & McCoy was reappointed for the year 2010.
Upon motion by Jim Ridderhoff, seconded by Jerry Weiss, carried by all, the legal firm of Derenzo and Zerbe was reappointed for the year 2010.
Upon motion by Jim Ridderhoff, seconded by Jerry Weiss, carried by all, Hauptly Insurance was reappointed as the insurance agent for the year 2010.
The 2010 Budget was prepared by Jim Ridderhoff and distributed to all members prior to the meeting. Upon motion by Jim Ridderhoff, seconded by Jerry Weiss, carried by all, the 2010 budget was approved and adopted.
It was also noted that Dennis Scharadin was reappointed by Wayne Township for another 5-year term on the PCMA Board.
Mike Stewart reviewed his written report relating to managerial matters (submitted to the Board prior to the meeting) which addressed water and sewage operations. In water matters, he reported that:
In sewage matters:
- Meter reads are complete.
- Water sampling has been completed for the year, and the Consumer Confidence Report was prepared and included with the January, 2010 water bills.
- Site restoration work was performed due to previous system repairs.
- The flow meters at all four wells have been calibrated by CY Meter Service.
Jim asked about a water test for arsenic at one of the wells that came back higher than normal at one point in time. Mike said that Well #2 was a little high some time ago, but Well #2 has not been in operation for a very long time for a variety of reasons, mostly because of poor production. More recently, a test for Well #3 was 12, but it had dropped to 7 a week later, so the average (as per test requirements) was within the new limit. Mike said it was probably higher because the well had been sitting idle for months. All other wells are good.
- Both pump trucks are operational.
- Piping around the microscreen filter at the plant was cleaned and repainted. Painting inside the wastewater plant will continue during the winter months.
- The spray wash pump for the microscreen filter was removed, serviced, and returned to duty.
- The switched electrical outlets for the backwash return pumps have been replaced due to corrosion.
- A load of sludge was taken to the Gilberton Wastewater Treatment Plant as seed sludge. We will continue to promote our sludge as seed sludge as much as possible in order to avoid disposal fees at Pine Grove.
- Shawn Wynne passed his DOT road test and now has his Commercial Driver’s License (CDL).
In engineering matters, Dave Bright said, as an observation, the annual average of water production is the lowest in over 12 years, and possibly longer. He said the low production indicates leak detection efforts have been successful. Dave also mentioned the new Groundwater Rule recently adopted by the state, and asked Mike if he was aware of it. Mike said he was to some extent. Dave said it has something to do with more rigorous monitoring, particularly monitoring of chlorine residual going into the water system. He added that he didn’t yet know everything that will be involved with the new rule.
In legal matters, Joe Zerbe said routine legal matters, such as lien satisfactions and filings, had been taken care of since the last meeting. Also, the name change of the Authority had taken place. Joe said he got a telephone call from Tom Nichols, one of the principal owners of Blue Mountain Cable (BMC), who told him that BMC has completed transfer of the company to Comcast. Mike said he talked to Comcast representatives and they told him they would be decommissioning the equipment at Buffalo Cove within six months. Mike added that he was told Comcast was going to run fiber optic cable from Pottsville down to Pine Grove, then throughout the Lake Wynonah development for the internet service.
The 2009 write-off of delinquent accounts in the amount of $15,201.64 for the years 2004 and prior was approved by motion of Jim Ridderhoff, seconded by Jerry Weiss, carried by all.
The Authority received a letter from a property owner who wants to sell his lot 1030, which is adjacent to Well #8 (lots 1028 and 1029), for $1,500. Dave Bright said he felt it would be a good idea to have for additional wellhead protection. Upon motion by Tom Nagle, seconded by Jerry Weiss, carried by all, it was decided to pursue purchase of the lot for the purpose of additional wellhead protection, providing there is clear title to the property. Joe Zerbe said he would contact the owner and proceed with the title search.
There being no further business, Jerry Weiss motioned for adjournment, Tom Nagle seconded the motion, carried by all. The meeting was adjourned by Jim Ridderhoff at 6:55 p.m.
Meeting minutes were taken, prepared, and submitted by Jennifer Hoy.